Assistant TO CHAIR, Civil and Environmental Engineering

Position: ASSISTANT TO THE CHAIR, Civil and Environmental Engineering- Staff
** Job Description
** The Department of Civil and Environmental Engineering has an outstanding opportunity for a full-time Assistant to the Chair to join our team.
** Position Purpose
** Primarily responsible for managing all aspects of academic personnel faculty (APF) in close collaboration with the department administrator and chair. This includes support for faculty searches, academic appointments, hiring and on-boarding of adjunct and affiliate faculty as well as post-doctoral research associates, annual merit reviews, visa processing, promotion and tenure, professorships, faculty leave, and sabbaticals. In addition, the position provides executive support to the chair, including calendar management, scheduling and management of departmental meetings and votes, and organization of departmental events in collaboration with other department and college staff.
** Position Complexities
** Expected to exercise independent judgment during performance of duties and to handle materials of a sensitive and/or confidential nature in a timely and supportive manner. This position requires frequent and substantive interactions both within and outside of the University. The position requires a thorough knowledge of AHR and of the functioning of University, College of Engineering (COE), and departmental policies and procedures and an understanding of department administrative and business activities.

The position functions as part of a team comprising other main office staff. This position reports to the department administrator and will work closely with the department chair. Professional development is important to the culture of the department. It is essential to demonstrate accountability for professional growth and competency by seeking opportunities and activities that improve skills to support the chair and the department.

It is expected that new ideas will be incorporated into solutions and plans so the department can benefit.
** Position Dimensions and Impact
** The Department of Civil and Environmental Engineering (CEE) maintains an internationally recognized research program, numerous academic programs, and multiple research and testing laboratories spread across five different buildings. The department offers two ABET-accredited undergraduate engineering degree programs and multiple graduate programs that are highly ranked in polls such as US News & World Report, National Research Council, and Gorman Report.

The department has approximately 35 full-time faculty and over 80 affiliate faculty and lecturers. The department has a large portfolio of programs, including multiple online programs, and a growing number of international exchanges with both Scandinavian and Asian nations,
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* Position Responsibilities:

**** Academic Human Resources (60%)
*** Manage all department academic human resources processes for tenure and tenure-track faculty, teaching faculty, research faculty, lecturers, and short-term academic appointments such as research associates, acting instructors, visiting scholars/scientists, and VISIT/VISER interns.
* Create appointment packets, maintain personnel files, administer faculty voting and independently follow through on necessary APF actions.
* Interpret University and COE policies and procedures, serving as the subject-matter expert on APF, International Scholars Operations (ISO), and associated Workday processes for academic appointments.
* Work closely with the Administrator, HR Manager, and the COE HR office to resolve AHR administrative or issues.
* Coordinate visa applications and renewals, including J-1 and H-1B, if appropriate, and troubleshoot issues with International Scholars Operations (ISO) and/or COE HR.
* Manage department Promotion and Tenure process. Collect required documents and assemble promotion and tenure dossiers.
* Exercise confidentiality and follow policies in corresponding with reviewers and prepare evaluation materials for internal review.
* Coordinate department faculty searches, including independent correspondence with candidates, preparing complex interview schedules, scheduling visit itineraries, logistics and travel.
* Provide administrative support with…