Operations Coordinator

Rainier Prep is seeking an exceptional Operations Coordinator who wants to be part of an excellent school that delivers radically different results for students who have the most obstacles to a college degree. This position requires a self-motivated, collaborative professional who has proven ability to successfully work with diverse stakeholders, provide effective communication, manage technology, and maintain comprehensive systems, policies, and procedures.

This role is responsible for setting the tone of daily office operations. We’re looking for someone with experience maintaining systems and processes who is able to communicate clearly to many different stakeholders. This person will thrive in a demanding and team-oriented culture. Black, Indigenous, and people of color are strongly encouraged to apply!

Rainier Prep is a rigorous college preparatory 5th – 8th public charter school located on the border of South Seattle and Burien, WA. We believe in the inherent capacity of every student to succeed in a college prep environment. Rainier Prep aims to achieve radically different outcomes for students who experience the most obstacles to college degrees and representation in leadership positions.

Rainier Prep opened its doors for the first time in the fall of 2015. Modeled on some of the highest performing charter schools around the country, Rainier Prep’s outstanding faculty and staff are transforming the expected educational outcomes for low income, students of color and immigrant students, committing to college and career readiness for each of our students.

Support in the management of daily school operations and internal and external relationships that allow faculty and staff to focus on teaching and learning. The roles and responsibilities listed here represent the current scope of the role within our organization. These responsibilities and duties are likely to be changed or added throughout employment. The Operations Coordinator reports to the Director of Operations.

• Establish, develop, and maintain trusting relationships with students, families, staff, vendors, and community partners
• Manage main office communication, answer phones, take messages, manage school inboxes and direct communications to appropriate staff based on topic via a variety of programs and platforms.
• Engage with staff meetings and trainings as required by supervisor

• Participate in daily school procedures–such as arrival, breakfast, lunch, recess, and dismissal–to ensure they run safely and smoothly, and on-time
• Perform general office work such as: maintaining physical and electronic documents and mail, copying, and relaying prompt communication (verbal, written, and electronic) in a timely manner, stocking supplies
• Collaborate with all staff to maintain school aesthetics at a high level
• Participate in school food service to ensure on-time meals and appropriate compliance with federal food regulations, sanitation standards, student lunch eligibility, and point-of-service tracking
• Assist sick or injured children and coordinate basic medical needs of students in accordance with Rainier Prep policies and trainings
• Provide information and training to staff and students on Operations procedures and policies, as needed
• Manage attendance and partner with staff to ensure accurate data, attend weekly attendance meetings, collaborate with others to ensure student success and appropriate family communication
• Support in the collection, and ongoing maintenance of all student records and files, using various tools such as Excel, Google, CEDARS (State Student Information System), and Synergy (our Student Information System)

• Fluent in Spanish
• Strong technology skills, ability to adapt quickly and learn new technology, and proficiency in Google and Microsoft (Gmail, Google Sheets, Google Drive, Word, Excel, PowerPoint)
• Ability to implement and maintain systems for operational excellence
• Excellent relationship building and communication skills with adults and students from diverse backgrounds
• Ability to multitask in a fast-paced, dynamic environment…