Event Coordinator | Bell Harbor Conference Center

“People never forget how you made them feel.” Maya Angelou’s famous statement serves as a rallying cry throughout Columbia Hospitality and fuels our collective drive - and success.

Our people are our purpose, and our brand is our people. We seek extraordinary individuals who drive our brand promise of Creating Exceptional Experiences. We are a people-first organization, ignited from the inside to succeed on the outside. We are a tight-knit, inclusive, values-driven team and we trust one another to have each other’s backs. We show up every day with open hearts, an inclusive mindset, and a genuine respect for those around us.

We have fun, grow together, and strive to leave a positive lasting impression on everyone we meet.

As our Event Coordinator, you will be the bridge between the Sales & Events department and Operations Department. You will support the Sales & Event Managers with administrative, contract, and financial tasks, and serve as the primary onsite contact for clients during events, ensuring seamless communication between guests and operations teams while delivering a high-quality and successful event experience.

• Hourly Pay Range: $26 to $28 DOE
• Paid Time Off (Because Balance Matters)
• 401K Match (Free Money)
• Values Based Culture (#OMGLIFE)
• Benefits - Medical, Dental, Vision, Disability Coverage
• Company Contributed HSA/FSA Plan
• Discounted Lodging, Dining, Spa, Golf, and Retail (Yes, Discounted Travel!)
• Third Party Perks (Movie Tickets, Attractions, Other)
• Company Sponsored Life Insurance Policies
• Employee Assistance Program
• Team Member Outings
• Diverse Work Group
• “Columbia Cares” Volunteer Opportunities
• Committee Participation Opportunities (Fun, Philanthropic, Diversity/Equity/Inclusion)
• Ability to Climb the Ladder
• Online Learning Platform to Help You Grow!

• Assists the Sales & Event Managers with day-to-day sales and event planning needs.
• Performs administrative functions, organizing calendars and department meetings, reading/routing incoming mail, drafting routine correspondence; designs and maintains organization systems.
• Answers all sales and event related telephone calls professionally and courteously within three rings, takes clear/concise messages, provides information, and/or directs calls to the appropriate team member.
• Manages all inbound RFP’s, assigning them to the appropriate sales contact, and lead reporting.
• Assists with preparing event orders, floor plans, estimates, e-proposals, sales agreements, and other sales & events related external documents.
• Responsible for the definite agreement process, including turnover from sales to events.
• Prepares/distributes event reports, including the group resume and EO packet.
• Handles deposits, maintains accurate record of receipt, records in appropriate platforms, and ensures delivery to accounts receivable.
• Processes sales department invoices and expenses: maintains digital files, hands off to accounting, organizes and tracks as needed.

• Serves as the primary onsite contact for clients during events, welcoming clients in a warm, professional manner.
• Assists the Director of Operations and Onsite Event Supervisor with operational duties and event-related tasks as assigned.
• Ensures all event spaces are set according to client specifications and operational standards.
• Maintains event timelines and proactively manages the flow of programming to ensure seamless execution.
• Serves as a proactive problem solver while managing event transitions, operational changes, and multiple clients simultaneously.
• Prepares and verifies the accuracy and placement of all event signage, directional indicators, and facility communication.
• Manages and…