Fiscal Specialist , Hmc - Uwm Accts Payable

FISCAL SPECIALIST 2, HMC - UWM ACCTS PAYABLE

UW Medical Center Accounts Payable has a great opportunity for a Fiscal Specialist 2 (Electronic Invoice Specialist). This role is full‑time, 40 hours per week, and offers a hybrid schedule with 5 days per week on day shift.

This position performs technical fiscal analysis and financial reporting, including planning, interpreting, and reviewing fiscal operations. The Electronic Invoice Specialist will analyze and develop electronic invoicing requirements, establish and maintain process flows for comprehensive record‑keeping systems, post electronic invoice (EDI/810) transactions to the general ledger, and coordinate cross‑unit fiscal support functions such as purchasing, receiving, and budgeting.

• Develop, modify, and maintain multiple record‑keeping and reporting systems for varied sources; create procedures for implementation, execution, control, and audit of fiscal operations.
• Forecast electronic invoicing needs/commitments with the Accounts Payable Supervisor and develop planning documents for expanding the electronic invoice vendor base.
• Consult with supervisory staff, internal departments, and external vendors to resolve problems and obtain approvals for deviations from authorized procedures.
• Prepare specialized reports and conduct studies to research and justify fiscal requests.
• Compare actual performance against objectives, research causes of invoice discrepancy trends, and identify corrective actions.
• Analyze, modify, and recommend improvements in subsidiary record‑keeping processes, applying knowledge of internal controls and audit trails.
• Maintain and/or modify manual or automated fiscal reporting and tracking processes to meet unit needs.
• Perform duties of Fiscal Specialists I & II.

• Three years of experience providing administrative support in fiscal and/or business management, or equivalent education/experience.
• Experience in a high‑volume full‑cycle computerized Accounts Payable environment; able to process 300‑500 invoices per week.
• Proficiency in Microsoft Office (Word, Excel, Access, PowerPoint) and understanding of accounts relationships and audit trails.
• Strong customer service skills for interacting with departmental customers and vendors.

Pay Range Minimum: $52,104.00 annual

Pay Range Maximum: $70,044.00 annual

Benefits: For information about benefits, visit https://(Use the "Apply for this Job" box below)./

Shift: First Shift (United States of America)

Position Type: Regular

FTE: 100.00%

Union/Bargaining Unit: SEIU Local 925 Nonsupervisory

Seniority Level: Mid‑Senior level

Employment Type: Full‑time

Job Function: Finance and Accounting

Industry: Higher Education

The University of Washington is an equal opportunity employer. Prospective employees will be required to disclose any sexual misconduct findings or investigations under Washington state law.