Finance & Admin Execuitve

Job Summary

The Finance & Administration Executive at Core Stack will be responsible for managing day-to-day financial operations, including payables, receivables, reconciliations, and compliance activities, while also providing administrative support for the smooth functioning of the office.

• Manage daily financial transactions including invoicing, payments, reconciliations, and journal entries.
• Review employee timesheets, update the job cost module in the financial system, and provide inputs for payroll processing.
• Verify and process employee expense reports ensuring valid receipts and compliance with company policies.
• Follow up with employees to collect missing receipts and process reimbursement payments.
• Prepare and submit invoices via email and Federal Government portals.
• Maintain accurate financial records and ensure data integrity.
• Reconcile monthly bank statements and address any discrepancies.
• Assist with month-end closing activities, financial reports, and analysis.
• Support audit and compliance requirements by providing timely documentation.
• Collaborate with internal and external stakeholders to address finance-related queries.

• Provide administrative and operational support for the Bellevue office, ensuring smooth day-to-day functioning.
• Coordinate with vendors, suppliers, and service providers for office maintenance, utilities, and supplies.
• Manage general correspondence, documentation, and filing (digital and physical).
• Assist in organizing team meetings, events, and logistics as needed.
• Maintain office inventory and ensure operational readiness.
• Support onboarding and coordination for new hires in collaboration with HR and Operations.

• Must be able to work from the Bellevue office (minimum 3 days per week).
• Bachelor’s degree in Accounting, Finance, or Business Administration.
• Minimum 3+ years of experience in Accounts Payable/Receivable or a similar finance role, with exposure to administrative functions.
• Strong proficiency in Microsoft Office Suite (especially Excel).
• Excellent attention to detail, analytical, and organizational skills.
• Ability to manage multiple priorities and maintain confidentiality.

• Competitive salary and benefits package with appreciable equity.
• Dynamic, fast-paced, and entrepreneurial culture.
• Health insurance and other company benefits.

Core Stack provides a Next Gen Cloud Governance Platform that empowers enterprises to increase top-line revenue and gain a competitive edge through AI-powered, real-time cloud governance on autopilot.

Core Stack is successfully deployed across multiple industries including Healthcare, Financial Services, Retail, Education, Technology, and Government
. Recognized by Gartner
, and winner of multiple global awards such as the Stevie American Business Awards
, Globee Awards
, and Data Cloud Global Award
, Core Stack continues to lead innovation in cloud governance.

Bellevue / Seattle, WA