Accounts Payable - Fiscal Analyst

Overview

Apply early! This position is open until filled. Candidate evaluation will be ongoing, and the hiring authority reserves the right to make a hiring decision at any time following October 28th, 2025.

AGRICULTURE - A Cornerstone of Washington's Economy

The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities – from ensuring food safety to environmental protection – touch the lives of millions of people locally, nationally, and abroad.

The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page.

The Financial Services program provides centralized budget, accounting, payroll, and benefits to support the agency and program operations. Financial Services works to ensure budget and accounting operations are completed in compliance with state and federal guidelines as well as agency policies and procedures.

As an Accounts Payable | Fiscal Analyst 3, this position supplies timely & accurate budgeting, purchasing, office management and accounting information to both internal and external customers. This position is responsible for analyzing and processing allocated expenditures including approving expenditure batches and acts as a subject matter expert in researching, implementing, and maintaining accounts payable system projects. The fiscal analyst 3 prepares and reports using Use Tax to Department of Revenue, 1099 MISC and GRANTS to recipients and the IRS, unclaimed property, and reconciling some General Ledger accounts.

This position corrects expenditure data and acts as the agency's Purchase Card Administrator.

WSDA is recruiting for a full-time permanent Accounts Payable | Fiscal Analyst 3 position within the Director's Office. This position is eligible for a flexible/hybrid schedule and will need to report to the WSDA Headquarter Office located in Olympia, Washington. This position is non-represented.

The base pay offered will take into account internal equity and may vary depending on the preferred candidate's job-related knowledge, skills, and experience. The typical starting salary for this position is:
Range 53, Step A $
61,644 - Step L $
80,820 annually.

• Account and Invoice Payments
  • Utilize excel to prepare allocations/approvals and process payment for; DES Motor Pool; WATech Computer Leases; SEC Archives; DES Computer Telecom Services & More
  • Analyze invoice date to include; developing and running queries, determine program coding, prepare & work with program approvers for review and approval.
  • Process recurring account payments and maintain excel system tracking tools for payments.
  • Enter, review, and maintains AFRS Master Index codes.
  • Coordinate with program administrators on structure of each master index.
  • Research Duplicate Payment and miscellaneous AP payments.
  • Review and audit account on contracts to ensure fiscal compliance when processing payments.
• Warrants, Journal Vouchers (JV), Taxes, and 1099 MISC and 1099 Grants
  • Maintain database of issued warrants from Enterprise Reporting.
  • Write and send out letters to vendors as reminders if warrants are uncashed after 90 days, canceling and reissuing warrants as needed.
  • Analyze complex accounting data and knowledge of ongoing programs and GAAP for proper accounting of expenditures.
  • Coordinate fiscal procedures in special projects that improve fiscal procedures and services.
  • Assist with Enterprise Reporting, WEBI, and Account Ability 1099 reporting software.
  • Report complex financial data; drawing from multiple general ledger accounts.
  • Research, prepare, and complete monthly Use Tax Return online and files electronically with WS Department of Revenue.
  • Record warrants cancelled by Statute of Limitations and into the Unclaimed Property database.
• Unclaimed Property & Reconciliation of general ledgers, petty cash
  • Research and…