Staff Accountant
Job in
Seattle, King County, Washington, 98127, USA
Listing for:
EPIP
Full Time
position
Listed on 2026-01-12
Job specializations:
-
Finance & Banking
Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk
-
Accounting
Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk
Job Description & How to Apply Below
SUMMARY:
Northwest Immigrant Rights Project (NWIRP) seeks a full-time Staff Accountant to join our Finance Team based in our Seattle office. Our dedicated team of four is the backbone of financial support for all four offices of our organization, ensuring everything runs smoothly behind the scenes. A minimum two-year commitment to the position is expected.
The staff accountant will share the responsibilities for accounts payable and accounts receivable functions on an accrual basis, including payments to suppliers, contractors, and employee reimbursements as well as payroll functions. Proficiency in payroll processing software, SAP Concur, and MIP accounting software is highly desirable.
RESPONSIBILITIES:
The Staff Accountant will have primary responsibility for payroll processing and certain areas listed below, while serving as a backup in the remaining areas as directed by the Finance Director:
Accounts Payable (AP)
Receive and record invoices, employees’ reimbursement and check request forms with proper supervisor approval and backup documentation.Pay invoices, check requests and employees’ reimbursement requests by printing checks (or uploading ACH payments). Obtain authorized signatures for checks and distribution.Ensure all expenses have proper backup, received either in hardcopy or electronically before payment (invoice, check request, supervisor approval, and documentation of goods received or services performed) and coordinate proper coding of expenses.Set up new vendors before payment, obtaining W-9 forms and coding as 1099 vendors when appropriate and setting up to receive ACH payments when requested/authorized. Issue 1099-MISC forms annually.Receive monthly downloaded credit card expenses and send out to cardholders using the credit card expense form for coding into MIP. Communicate with staff on missing receipts and descriptions.Ensure accurate filing/recordkeeping for all AP payments and backup documentation whether via check, ACH or online payments. Whenever possible/practical promote conversion to electronic format.Maintain security of check stock and order as needed.Reconcile quarterly and ensure the correct contents/balance of General Ledger balance sheet accounts for which one of the Staff Accountants is the primary user, e.g., prepaid expenses, credit card payable, employee receivables.Review stale checks and reprocess as necessary.Accounts Receivable (AR)
Record cash receipts activity to ensure proper coding, booking of all revenues and receivables, in coordination with Development and the Finance Director.Record pledges receivable and reconcile the same with the subsidiary records in the Raiser’s Edge fundraising software in coordination with the Development Unit; ensure proper period and year end cut-off for posting of pledge revenue.Write-off of pledges receivable to the allowance for doubtful accounts, in coordination with the Development Unit and with Finance Director approval. Generate and record billings for other receivables as requested by the Finance Director.Reconcile bank and investment accounts monthly to the general ledger to ensure proper coding and documentation.Prepare and maintain a monthly investment roll-forward schedule.Maintain and record in-kind contributions for internal volunteer hours in coordination with the Grants and Contracts Director for attorney in-kind services.Maintain orderly electronic and paper records of AR transactions, and work with the other staff accountants to help to implement records organization, retention, and storage.Reconcile balance sheet accounts for accounts receivable and payroll accounts at least quarterly, as well as assisting with other reconciliations as requested by the Finance Director.Other Responsibilities
Prepare, process and review bi-weekly payroll for all staff, including calculating step increases, compensatory and overtime payout, vacation payout, supervision bonuses and retroactive pay when necessary.Assist with the annual audit and tax preparation, including preparation of audit and tax schedules, compiling documents for review and responding to requests from auditors and tax preparers, as requested by the…
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