Finance and Grants Manager - Department of Medicine, Division of Cardiology

Job Description The Division of Cardiology in the Department of Medicine has an outstanding opportunity for a Grants and Finance Manager to join their team.

About this Opportunity:
Reporting to the Administrator-Program Operations, the Grants and Finance Manager oversees and facilitates finance, payroll and research administration for the Division of Cardiology. This position will provide finance and research grants/contracts program financial management support specifically towards these efforts including funding management for a portfolio of over 200 budgets totaling approximately $64 million dollars. This position requires excellent skills, knowledge, and experience in finance, grants and clinical research administration and preparation.  

Particular expertise is required in financial and research administration.

Key Responsibilities:

Staff Management (30%)The Grants and Finance Manager directly supervises five full-time staff including one Program Operations Specialist, one Program Operations Analyst, one Fiscal Specialist, and two Budget Fiscal Analysts.

Responsibilities include:

Provide direction, training, guidance and support regarding Division, UW, State and Federal policies and procedures to the aforementioned staff on a daily basis in order to ensure successful management of financial and compliance related issues for the Division of Cardiology Coordinate finance staff activities to assure that PI's are fully educated regarding their financial portfolios inclusive of research, gift and flexible spending funds

Development of job descriptions, recruitment, hiring, orientation and training, workflow management, setting standards, recommending and implementing disciplinary actions if needed, conducting annual performance evaluations, schedule coordination, approving leave, team building, and staff development

Direct a portion of the division’s Student Assistant and Budget Fiscal Analyst’s work Grants and Contracts Management (25%)Manage all pre and post award activities for foundation, federal research grants and clinical contracts in compliance with University, State and sponsor standards

Ensure budget proposals are adequate to meet the financial operating needs of the Division Management of the Fellowship T32 Grant including preparation and submission of competitive and non-competitive renewals

Oversee preparation and submission of yearly progress reports and final reports for research studies

Review, provide feedback and approve research grant and contracts, including clinical trial applications in SAGEConsult on payroll for research faculty and staff

Prepare research financial reports for upper-level management as requested

Critically evaluate information gathered from multiple sources and reconcile conflicts while using independent judgement to determine appropriate escalation and resolution of issues within unit structure.

Provide financial oversight for Clinical Trial Unit (CTU) budgets as needed

Manage programmatic finances for Research Faculty managing labs and staff

Monitor faculty financial portfolio reporting and management of faculty and staff salary allocations and present critical programmatic information to leadership

Advise faculty and staff on research compliance rules, sponsor requirements and regulations at the university, state and federal levels

Oversee FEC and GCCR reporting and compliance

Lead the Division research effort by contributing to and communicating Division policies and procedures, operational decision making, and serving as a resource for grants and contracts staff and program managers

Develop a standardized approach to research financial reporting and related financial records management

Maintain up to date knowledge of research related University, Federal…