Human Resources Manager

* Develop and implement recruitment campaigns targeting psychiatry residents and other candidate pools (e.g., emails, mailers, Linked In, conferences). Includes development of print and digital recruitment collateral and talking points through partnership with the Department’s Associate Director of Communications.
* Manage full cycle recruiting: posting positions and advertisements in Interfolio, targeted trade journals and websites, sourcing diverse candidates, screening applications, and preparing offer letters.
* Partner with service chiefs and leadership to identify top candidates and forecast hiring needs; maintain candidate banks for future positions.
* Proactively source and actively network with internal and external partners (including department chairs, residency program directors) to expand candidate pipelines and identify candidates for recruitment.
* Organize and represent the department at recruitment events and national professional society meetings (including occasional travel).
* Keep abreast of information to use in our recruitment efforts (e.g., rankings, why WA is the best state in America, UW Medicine best employer, etc.).
* Maintain recruitment metrics (e.g., open/filled positions, time-to-fill, forecasted needs, separations) and report trends.
* Advise service chiefs and leadership on the recruitment regulations, best practices, and compensation guidelines.
* Ensure compliance with federal, state, and university recruitment and hiring policies and laws.
* Support recruitment of new faculty, acting, clinical, tenure, without tenure and research faculty, as well as trainee appointments (postdoctoral scholars, fellows, non-ACGME fellows, clinician researchers, etc.) including posting advertisements, coordinating search committees, advising the Chair, and scheduling visits in accordance with Department, School of Medicine, and University policies.
* Manage and submit annual hiring plan to the School of Medicine.
* Partner with the lead Faculty HR Business Partner to ensure compliance with all policies and requirements for Interfolio postings, Workday entries, onboarding, and collective bargaining agreements.
* Manage collection and timely submission of appointment packets;
Coordinate Medical Staff appointment packets with Office of Medical Staff Appointments (OMSA); request AMC access for all appointments, and EPIC access for clinically active appointments.
* Oversee onboarding and separations in compliance with the University and School of Medicine requirements.
* Implement appointment, reappointment, and promotion processes under delegated authority from the lead Faculty HR Business Partner.
* Manage all appointments, reappointments, and promotions in compliance with University and School of Medicine requirements and deadlines.
* Oversee annual and term faculty (courtesy, clinical, acting, adjunct, affiliate, and visiting) appointments, reappointments, promotions, CTM and Workday updates, onboarding, and separations.
* Oversee the annual merit review process.
* Manage reappointments and separations for trainees (postdoctoral scholars, Fellows, Non-ACGME Fellows, clinician researchers, etc.) in accordance with collective bargaining agreements in Workday and on Psyc Source, the department’s intranet and internal ticketing/tracking system.
* Prepare annual materials and communications for faculty and academic personnel actions, ensuring review materials are distributed to voting faculty.
* Support mandatory and non-mandatory promotion processes for regular and research faculty.
* Manage faculty compensation actions (e.g., X/Y shifts, ADS, TPS, MAC, SAAC, retentions), prepare justification letters for the Chair, and complete CTM and Workday updates and business processes.
* Process FTE changes and ensure data accuracy in SOM CTM system and Workday.
* Maintain electronic records of faculty appointments, licensure, outside compensation, annual review, and other documents within the department.
* Identify and address issues requiring early intervention using independent judgment, collaborating with other decision makers as needed.
* Respond to audit requests from the School of Medicine in a timely manner.
* Advise and provide guidance to department faculty and staff on new Academic HR policies and procedures.
* Run Workday reports to track reappointments, ensuring timely processing and extensions.
* Assist with academic personnel leave tracking and reporting.
* Identify opportunities for process improvement; draft proposals, implement plans, and evaluate outcomes.
* Continuously evaluate and improve recruitment policies and procedures.
* Perform other faculty affairs tasks as assigned.
* Demonstrated understanding of HR management principles, including recruitment (e.g., outreach, sourcing, networking), engagement, development, compensation, employee relations, employment law, and benefits.
* A thorough understanding of State and Federal policies related to human resources.
* Strong customer service orientation with the…