Academic HR Specialist - SoM Academic Appointments and , Integrated Resources, Academic HR

Job Description

Please note:

All applications must be submitted no later than 11:59pm PT on October 13th.

The School of Medicine Dean’s Office Academic Appointments and Compensation, Integrated Resources, Academic HR team has an outstanding opportunity for an Academic HR Specialist to join their team.

About this Opportunity Reporting to the Academic HR Partner, the Academic HR Specialist provides operational and transactional HR support for Graduate Medical Education (GME) and non-GME residents and fellows while partnering across the School of Medicine (SoM) to ensure accurate, timely, and compliant academic HR, compensation, payroll, and appointment processes. This role is ideal for a detail-oriented HR professional who enjoys working in a complex academic healthcare environment and helping support the faculty, trainees, and programs that advance UW Medicine’s mission.

Key Responsibilities GME and Non-GME Resident and Fellow HR Operations (40%)Coordinate hiring, onboarding, appointment updates, extensions, transfers, and separations for assigned resident and fellow populations.

Process and track Workday transactions and related HR documentation to ensure accuracy and timely completion.

Monitor appointment end dates, training requirements, and employment actions, partnering with program administrators and departments on required follow-up.

Support payroll-related activities and assist in resolving employment and pay issues.

High-Volume Compensation and Academic HR Action Processing (30%)Prepare, review, submit, and track faculty and academic personnel compensation actions.

Support recurring compensation and Academic HR processes, ensuring transactions are complete and compliant.

Partner with departments and stakeholders to resolve discrepancies, gather documentation, and facilitate timely approvals.

Overpayment and Underpayment Coordination and Resolution (10%)Coordinate over payment and underpayment actions for residents, fellow, faculty, and academic personnel supported through the Integrated Resources, Academic HR service model.

Research complex payroll, compensation, and appointment information to identify issues and calculate needed adjustments.

Prepare and maintain documentation and accurate records according to submission and retention practices and policies.

Process Improvement, Reporting Support, and Workflow Standardization (10%)Develop and maintain process documentation, templates, checklists, and workflow resources.

Identify opportunities to improve efficiency, consistency, and customer service across HR operations.

Support reporting activities and share process updates and best practices with stakeholders.

Correspondence, Documentation, and Team Support (10%)Draft, review, and coordinate professional communications related to HR transactions, onboarding, payroll, and operational updates.

Provide flexible support to the broader Integrated Resources AHR team during high-volume periods, special projects, or recurring workflows.

Required Qualifications To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications Bachelor's degree in Business Administration, Human Resources, Communications, or a related field.

At least two years of experience demonstrating increasing responsibility in administrative roles; or experience working in a university, academic healthcare organization, or medical administrative setting demonstrating increasing responsibility in administrative roles.

Preferred Qualifications Abili…