Legal Secretary - Federal Courts Litigation

Job Category: Secretary

Requisition Number: LEGAL
001548

• Posted :
  September 10, 2026
• Full-Time
• On-site

Showing 1 location

Seattle, WA 98104, USA

Our Seattle office has an excellent opportunity for a Legal Secretary to support both partners and associates in the Intellectual Property group and Digital Assets & Data Management group. This is a non-exempt position that reports to the Office Administrator.

The successful candidate will be self-motivated, proactive, highly organized, and capable of independently managing complex workflows and competing priorities. This position serves as a trusted business partner to attorneys by anticipating needs, exercising sound judgment, maintaining visibility into critical deadlines, and proactively driving tasks and projects to completion. The ideal candidate will have a strong understanding of the litigation process, advanced technical skills, and a demonstrated commitment to accuracy, responsiveness, teamwork, and exceptional client service.

This position will provide legal support to a legal team consisting of five (5) or more attorneys, all with varying workloads, jurisdictions, and client service demands. This position works under the supervision of attorneys and has an in-person presence of five (5) days a week with a Monday through Friday schedule of 9:00 am to 5:30 pm at our downtown Seattle office.

Responsibilities:

• Serve as a trusted business partner to assigned attorneys by proactively managing workflows, priorities, deadlines, and matter-related activities.
• Build trust and confidence through reliability, responsiveness, proactive communication, attention to detail, and consistent execution.
• Develop a strong understanding of assigned attorneys’ practices, clients, working preferences, priorities, and deadlines.
• Regularly communicate with attorneys regarding project status, outstanding items, upcoming deadlines, and competing demands.
• Exercise sound judgment and flexibility in prioritizing work, identifying potential issues, determining when additional guidance is needed, and escalating risks appropriately.
• Anticipate attorney and client-service needs and take appropriate action to keep matters and administrative responsibilities moving forward.
• Leverage firm resources and delegate work to appropriate support departments while retaining ownership of follow-through and timely completion. This includes coordinating and supporting local marketing and business development efforts, as requested.
• Collaborate with attorneys, paralegals, docketing, litigation support, and other business professionals to ensure seamless matter support.
• Prepare and process legal documents including, but not limited to subpoenas, complaints, motions, and other pre-trial documents. This includes performing e-filing in state and federal courts with an emphasis on Western District of Washington.
• Correctly format court pleadings according to applicable court rules including the auto-generation of tables of authorities (TOAs) and tables of contents (TOCs).
• Prepare, proof and format correspondence, pleadings, and other necessary documentation.
• Organize exhibits, documents, briefs, and other supporting documentation. This could include providing clerical assistance in all phases of document production, trial preparation, and trial.
• Record and monitor deadlines through the Firm docketing system and individual attorney calendar systems.
• Prepare engagement letters, open new matters, and interface with New Business and Conflicts department.
• Assist in reviewing and finalizing attorney pre-bills. This could include entering time into Intapp Time.
• Schedule various events and meetings to include coordinating travel arrangements, reserving…