Field Office Manager

Build What Matters. Create What's Next.

Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we've grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise-now a dynamic family of companies with a national presence and a legacy of excellence.

At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you'll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together-by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference.

Join us and benefit from:

Competitive pay and advancement opportunities

Ongoing professional training and development

Comprehensive benefits-including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan.

A culture rooted in inclusion, collaboration, and respect.

We're hiring across all departments. Discover your future with us.

Position Summary:

The Field Office Manager plays a critical role in supporting construction operations by managing administrative and office functions on-site. Reporting to the Field Office Manager Director, this position works closely with the Project Superintendent, Project Manager, and subcontractors to ensure seamless project execution. The Field Office Manager is an integral member of the team driving efficiency, organization, and communication that significantly impact the project's success.

By maintaining accurate documentation, coordinating logistics, and supporting the operations team, this role helps keep projects on track and running smoothly. To support Hoffman's dedication to its people this position is fully on site.

Essential Responsibilities:

* Manage security badging systems including background checks, issuing badges, and maintaining the badging database.

* Process monthly subcontract billings and all material invoices for the project.

* Track drug testing and safety orientation paperwork.

* Develop and maintain files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms, etc.

* Type the project daily diaries, meeting minutes, and other assignments.

* Maintain job site server correspondence.

* Maintain office supplies needed for the job.

* Tracking and submitting hourly payroll to our Craft Payroll department.

* Perform responsibilities above as well as any other special projects in line with position expectations (i.e., employee lunches, running errands, etc.).

Qualifications:

Position Related Skills

* Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams), and have a general understanding of working within a computer network.

* Working knowledge in JDE version A9.1 preferred.

* Working knowledge in Procore or Prolog preferred.

* Working knowledge of LCP Tracker preferred (certified payroll reporting).

* Working knowledge of The City of Portland Workforce Training program is a plus.

* Ability to work well and maintain a cooperative attitude through high-pressure situations.

* Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.

* Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.

* Ability to work well in a large professional setting. Patience and professionalism are essential.

* Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Professional Experience and Education

* One (1) year of Accounting or Payroll, or similar experience required.

* At least one (1) year of accounting and office management experience in the construction, engineering or architectural (or related) field required.

* High School Diploma or GED required.

Physical and Metal Requirements:

*…