Administrative Manager

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington. With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers.

Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality. At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect.

Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Administrative Manager is responsible for the administrative and operational activities in support of the Computational Biology Program (Comp Bio) and the Translational Data Science Integrated Research Center (TDS IRC), and its research, faculty, trainee, and programmatic activities, under the general direction of the Director of Programs and Strategy. Develops, implements, and evaluates procedures related to program operations and administration, ensuring effective and compliant management of financial, personnel, grant, space, and other administrative resources.

Serves as a key liaison between program leadership, faculty, staff, trainees, institutional departments, funding sources, affiliated institutions, and external organizations. Coordinates and oversees faculty, trainee, committee, funding, recruitment, seminar, conference, and other program activities and initiatives. Provides administrative leadership and support for program planning, reporting, and special projects in partnership with program leadership and Principal Investigators.

This role will have the opportunity to work partially at our campus and remotely.

• Oversee onboarding, and training (as appropriate), for program staff, ensuring that staff are properly oriented to program operations.
• Develop, monitor, and manage program budgets, ensuring that financial allocations, expenditures, grants, contracts, and institutional funds are administered in accordance with applicable guidelines and requirements. Coordinate with Finance, Accounting, Grants Administration, and other institutional offices to address funding issues and ensure responsible stewardship of program resources.
• Develop, administer, and continuously improve policies and procedures related to program operations and administration, establishing effective processes that support faculty, research, trainee, funding, and other program activities.
• Serve as a key program liaison, representing the Computational Biology Program/TDS IRC with other Center departments and institutional offices, faculty, investigators, trainees, funding sources, affiliated individuals and institutions, and outside organizations. Respond to inquiries, resolve administrative issues, and facilitate effective communication and collaboration across stakeholders.
• Coordinate space, equipment, and resource planning and utilization, evaluating current program needs, overseeing the acquisition and maintenance of space and equipment, and anticipating and planning for future needs in support of faculty, staff, trainees, and research activities.
• Coordinate faculty recruitment and merit review processes, including establishing and supporting faculty search committees, coordinating recruitment activities and candidate visits, monitoring the selection process, coordinating annual merit reviews, and ensuring completion of associated administrative requirements.
• Develop, implement, and maintain program and inter-institutional training activities, coordinating trainee recruitment and selection, monitoring trainee activities and program participation, serving as a liaison with participating institutions and programs, and…