Faculty Affairs Coordinator - VIDD

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states.

Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

This position is based in the Vaccine and Infectious Disease Division (VIDD) and reports to the VIDD Faculty Affairs Senior Program Manager.

The Faculty Affairs Coordinator serves as a key operational partner to the Senior Program Manager, exercising strong judgment and independent decision‑making to advance faculty lifecycle processes, including appointments, promotions, and reviews for academic faculty and scientific staff. The role independently manages and coordinates assigned Faculty Affairs work streams; identifies issues, interprets established policies and procedures, and determines appropriate next steps or escalates complex matters to the Senior Program Manager.

The Faculty Affairs Coordinator also leads operational coordination for external faculty searches, assigned Faculty Affairs Office leadership committees and events, and the VIDD Seminar Series.

In addition, as a key member of the VIDD Administrative team, the Faculty Affairs Coordinator leads and makes operational decisions for special projects and division‑wide events and initiatives. The role manages the VIDD Administration shared inbox, triaging and responding to inquiries, determining appropriate follow‑up, and ensuring timely resolution. The Faculty Affairs Coordinator also owns the ongoing maintenance and content updates for VIDD News, ensuring information is accurate, current, and effectively communicated across the division.

At Fred Hutchinson Cancer Center, all employees are expected to demonstrate a commitment to our values of collaboration, compassion, determination, excellence, innovation, integrity, and respect.

Under the direction of the Senior Program Manager, independently manage assigned Faculty Affairs work streams, including appointments, promotions, reviews, renewals, leaves, and departures. Interpret established policies, consult institutional offices to ensure compliance, and assist the Senior Program Manager with drafting memos that communicate policy changes and recommendations to senior leadership. In close partnership with the Senior Program Manager, lead complex logistics for external faculty recruitments.

Coordinate search committee schedules and materials; manage interview scheduling with senior faculty leaders; and coordinate candidate screenings, seminars, chalk talks, interviews, and campus visits. Prepare interviewers, confirm logistics and materials, track feedback,…