Administrative Services Manager, UW Real Estate

Administrative Services Manager

Finance, Planning, and Budgeting (FPB) has an outstanding opportunity for an Administrative Services Manager to join their Chief Real Estate Development team.

Reporting to the Assistant Vice President (AVP), Real Estate Development & Chief Real Estate Officer. The Administrative Services Manager provides leadership and operational direction for administrative, project coordination and real estate services supporting the Assistant Vice President (AVP), Real Estate Development & Chief Real Estate Officer. This position combines executive administration and high-level project support, ensuring the AVP's office operates efficiently, effectively, and in alignment with University policies and strategic priorities.

The position provides project support to the AVP for strategic initiatives, coordinates administrative and HR-related processes in partnership with FPB HR and leadership, and provides administrative support to the Advisory Committee for Real Estate (ACRE) of the Board of Regents. Leadership and team coordination are integrated across all areas of responsibility and provides project management support for Real Estate Projects including attending project meetings on behalf of the AVP when not available.

Key Responsibilities:

• Manages day-to-day office operations in a dynamic and highly visible environment.
• Coordinates work in a matrixed environment across multiple offices, functions, and leadership roles.
• Manages multiple complex projects simultaneously while balancing competing priorities and deadlines.
• Remains composed and effective in stressful, urgent, or crisis situations.
• Supports management of the AVP Real Estate Development/CREO Office and cost center.
• Provides project management support for high level real estate projects

Position

Qualifications:

• Bachelor's degree in Business Administration, public administration, communications, management or other field and minimum of five (5) years of progressively responsible administrative, executive support, project coordination, or office management experience. Equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for degree.
• Experience supporting senior-level leaders or executives in a complex, professional environment.
• Direct experience with complex project coordination
• Demonstrated experience managing multiple priorities, deadlines, and confidential matters with professionalism and sound judgment.
• Experience coordinating meetings, projects, travel, correspondence, and administrative processes.
• Demonstrated ability to work effectively in a matrixed environment and collaborate across teams and departments.
• Strong written and verbal communication skills.
• Proficiency with standard office software and productivity tools, including word processing, spreadsheets, presentation tools, and calendar management systems.
• Demonstrated experience in working with diverse groups, stakeholders, and teams; collaborative, inclusive, and service-oriented leadership style and the ability to foster a culture of excellence, accountability, and teamwork.

Desired:

• Experience in higher education, Private or public sector, or similarly complex institutional environments.
• Experience supporting real estate, facilities, capital projects, planning, or development functions.
• Experience coordinating Board, committee, or governance-level meetings and materials.
• Experience with HR coordination, including recruitment support, onboarding, performance review processes, or position management.
• Experience managing office budgets or cost centers.
• Experience with records retention, compliance, or administrative policy development.
• Experience supervising, mentoring, or coordinating the work of staff or contractors.
• Demonstrated ability to lead process improvement initiatives and improve operational efficiency.

About the Team

Finance, Planning, and Budgeting (FPB) encompasses the major central financial, planning, analytical, and budgeting functions for the University of Washington, including:

• Financial Stewardship & Operations
• Institutional Analytics & Decision Support
• Budget, Policy & Strategy
• University Business Service
• Real Estate
• Treasury

The Real Estate Office is a central service organization responsible for advancing the University's institutional goals through sound stewardship of owned and leased assets across all campuses, the State of Washington, the United States, and international locations, including the downtown Seattle…