Senior Marketing and Proposal Coordinator

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Senior Marketing and Proposal Coordinator

Senior Marketing and Proposal Coordinator
Fully Remote US - Remote

Senior Marketing and Proposal Coordinator

At EEI, we believe in doing things the right way, with excellence, integrity, and genuine care for our people. As an employee-owned company, our People First culture is rooted in trust, accountability, and shared success.

As a Senior Marketing Coordinator, your primary responsibility will be leading and supporting EEI's proposal and pursuit process—from reviewing RFPs and RFQs and developing response requirements through writing, editing, InDesign production, quality control, and final submission.

You will work closely with technical leaders, project teams, Marketing, and Business Development to translate complex engineering and building performance experience into clear, client-focused materials.

Annual Compensation Range: $58,000 – $72,000

The above salary range is based on the National labor market and subject to change based on location.

• Review and analyze RFIs, RFPs, RFQs, QBSs, bids, and other solicitations; identify evaluation criteria, required response elements, forms, page limits, submission requirements, and compliance risks; and translate requirements into a clear proposal response plan.
• Independently lead moderate to complex proposals and provide senior proposal coordination and production support for strategic pursuits involving multiple offices, technical disciplines, teaming partners, or stakeholders.
• Develop complex proposal schedules, outlines, compliance matrices, and work plans; communicate milestones, ownership, review expectations, and deadlines to contributors.
• Partner with technical leaders, project teams, teaming partners, and subcontractors to collect, organize, and refine required content.

• Coordinate day-to-day proposal assignments, provide technical guidance, and provide quality-control guidance to Marketing Coordinator teammates
• Translate technical subject matter related to engineering design, commissioning, building performance, energy, project management, program management, and construction management into accessible marketing language.
• Conduct research to support pursuit strategy, client and market understanding, and content development.

• Lead the design and production of graphics and layouts for proposals, qualifications packages, presentations, collateral, advertisements, and digital communications.
• Apply EEI brand standards consistently across print and electronic materials.

• Assist with prospect research and maintenance of client, media, and market contact information.
• Support website, social media, events, and other marketing initiatives as workload and priorities permit.

• 4+ years of proposal coordination, marketing, technical writing, or related experience, preferably within the AEC or professional services industry.
• Bachelor's degree in Marketing, Construction Management, Communications, Journalism, Digital Strategy, or related field and/or relevant experience.
• Proficiency with Adobe InDesign and Adobe Acrobat, including creating, editing, formatting, and producing multi-page proposal and qualifications documents under deadline.
• Experience preparing proposals, statements of qualifications, compliance matrices, or Federal SF 330 submissions.
• In-depth experience with writing, editing, proofreading, and verbal communication skills.
• Background in graphic design, website content, social media, SEO, or digital advertising
• Manage time-sensitive proposal and production work while meeting strict…