Part-Time Project & Video Production Coordinator; Temporary

Geek Wire, the national media company that runs the leading technology news site in Seattle and the Pacific Northwest, is looking for a highly organized, detail-oriented and resourceful Project & Video Production Coordinator to join our business team.

This is a hands-on role for someone who enjoys making things happen. You’ll help manage sponsored projects from start to finish, communicate directly with clients, coordinate with Geek Wire’s Studios, sales, marketing and events teams, and make sure deadlines, deliverables and details don’t fall through the cracks.

We’re looking for someone who is a strong communicator, comfortable managing multiple projects at once, a whiz with online video production and willing to jump in wherever needed. In true Geek Wire fashion, we’re looking for a Swiss Army Knife to help our expanding Geek Wire Studios team.

You’ll help keep Geek Wire’s client projects organized and moving forward from kickoff through completion.

• Manage multiple sponsored projects and activations, keeping timelines, deliverables and next steps on track.
• Create and maintain project checklists and schedules.
• Coordinate deliverables across Geek Wire’s business, Studios, marketing and events teams.
• Track client feedback, edits, approvals and outstanding materials.
• Follow up with internal team members and external partners to keep projects moving.
• Identify potential issues and solve them before they become problems.
• Keep project information organized and up to date.
• Help with project wrap-up, including final deliverables, reporting and client follow-up.

You’ll have regular communication with Geek Wire advertisers and sponsors and play an important role in making sure they have a great experience working with us.

• Communicate directly with clients by email, phone and video calls.
• Send project updates, timelines, reminders and next steps.
• Collect and organize client feedback and make sure it gets to the right people.
• Respond to client questions and coordinate answers with Geek Wire team members.
• Help clients understand project timelines, deliverables and publishing schedules.
• Make sure client requests and commitments are followed through.
• Build strong, professional relationships with clients and partners.

You’ll support Geek Wire Studios, our sponsored content arm, which produces videos, podcasts, written content and other creative programs for brands.

• Coordinate Studios projects and keep production checklists on track.
• Work with producers, editors, clients and other stakeholders on project deliverables.
• Help coordinate scripts, graphics, thumbnails, copy and other creative assets.
• Review content as a second set of eyes before it goes to clients or is published.
• Help manage client edits and feedback through the production process.
• Assist with You Tube uploads, publishing schedules and promotional materials.
• Help create project recaps and pull performance information for clients.
• Support the development and execution of new Studios programs.

You’ll work closely with the Geek Wire business team to help turn opportunities into successful client programs.

• Assist with proposals, sponsor decks and other sales materials.
• Help prepare materials for client meetings and sales calls.
• Coordinate the execution of advertising and sponsorship programs after a sale is made.
• Help maintain sales and marketing materials.
• Assist with promotional efforts for sponsored content, podcasts, Studios programs and other Geek Wire initiatives.
• Look for ways to make our project and client processes more efficient.

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