Communications & Engagement Specialist III

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Communications & Engagement Specialist III - Communications & Impact

The Allen Institute accelerates science for a healthier world through large-scale research designed to answer some of the most complex questions in biology. Our multi-disciplinary teams generate foundational knowledge, tools, and data to understand how our brain, cells, and immune system work. We share our work openly so others can build on it, move faster, and ask bigger questions. We drive discovery forward and create new possibilities for improving human health.

The mission of the Administration team is to enable the people and science of the Allen Institute. We connect teams, steward resources, and build strong systems that give our accelerators the stability and flexibility to pursue ambitious questions, collaborate across disciplines, and share their work openly. Reporting to the Associate Director, Communications & Impact, the Engagement Specialist III translates the Allen Institute’s external engagement strategy into coordinated plans, processes, communications, and experiences that support relationship and partnership cultivation and stewardship.

This role will develop and execute strategies that strengthen engagement across the Institute's various communities of supporters, partners, and stakeholders.

This role brings together input from scientists, Institute leaders, relationship managers, and Communications colleagues to create timely, relevant, and engaging content. The ideal candidate is a strong writer, strategic thinker, and highly organized project manager who can bring clarity to complex, cross-functional work and move initiatives from approved strategy through coordinated execution and follow-up.

At the Allen Institute, we believe that science is for everyone – and should be open to everyone. We are dedicated to combating biases and reducing barriers to STEM careers more broadly.

We also believe that science is better when it includes different perspectives and voices. We strive to make the Allen Institute a place where everyone feels like they belong and are empowered to do their best work in a supportive environment.

We are an equal-opportunity employer and strongly encourage people from all backgrounds to apply for our open positions.

Engagement Planning & Operations

• Develop detailed engagement plans that drive the Institute’s engagement priorities and portfolio strategies
• Scope engagement opportunities and recommend priorities based on audience, objectives, strategic alignment, timing, capacity, and risk
• Drive engagement planning and portfolio reviews with relationship managers and internal partners, defining stakeholder journeys, coordinated touchpoints, internal roles, decision points, communications needs, milestones, and measures of success
• Maintain an integrated engagement calendar across stakeholder communications and events, and follow-up; monitor deadlines, dependencies, approvals, capacity, and resource needs

• Lead planning and production of stakeholder communications and engagement materials across print and digital platforms, including e-newsletters, curated updates, impact reports, proposals, presentations, leadership communications, event collateral, and web content
• Write and edit clear and engaging content that translates scientific milestones, institutional priorities, partnership activity, and open science outputs for defined stakeholder audiences
• Review available audience segmentation, communications performance, engagement data, and stakeholder feedback to recommend improvements to content, cadence, channels, and future communications

• Lead the activation of stakeholder meetings, site visits, convenings, partnership programs, and special events
• Serve as the internal project lead for assigned engagement activities, coordinating work across the Impact Team, Events Team, Communications department, science teams, executive leaders, and other internal partners
• Develop and maintain agendas, invitations, presentations, participant materials, leadership preparation, event communications, run-of-show documents, and other elements required for successful activation

• Use stakeholder research, audience segmentation,…