Administrative Assistant

Leading the Change in Youth Development At Boys & Girls Clubs of King County, we are taking youth programming to a new level. We are one of the largest Club organizations in the country, and we pride ourselves on always doing what is best for youth. As leaders in youth development, we provide a safe place for kids and teens during critical out-of-school time that is affordable for all families.

Our Clubs offer life-changing programs and services to youth in greater Seattle. We prioritize a youth-centric Club experience through culturally relevant, inclusive, and diverse programming delivered by individuals committed to serving youth.

Our organization values advancing racial equity, creating safe spaces, encouraging collaboration and accountability, and seeking transparent and authentic communication. If you are passionate about youth development, love to connect with people, have a proven track record of results with youth, and want to be part of an extraordinary team, Boys & Girls Clubs of King County is right for you!!

OPPORTUNITY OVERVIEW: ADMINISTRATIVE ASSISTANT Supports Area Director in collecting information, performing clerical functions, and completing administrative duties as assigned. Plan and coordinate supportive services of the Club, such as record keeping, mail distribution, and other office support services. Support Area Director with My Club Hub , member and other youth served data management and impact-measurement initiatives. Prepare correspondence and reports, maintain schedule and calendar, answer telephone and maintain electronic and hard copy files.

Answer inquiries and obtain information for general public, visitors and other interested parties. May serve as greeter, kid check in and/or staff the club front desk reception. Help facilitate overall efficiency of professional office functions, and core BGCA programing. May be required to support multiple club sites.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Provide engaged presence to prepare youth for success while creating a safe and healthy Club environment that facilitates positive youth development

Ensure that facilities, equipment, and first aid, janitorial and office supplies are maintained

Contribute to planning, developing, implementing and evaluating programs

Support a productive work environment

Represent the club to all visitors with a professional and positive demeanor

Participate in special programs or events as directed by club director

Manage membership lists

Retrieve invoice summaries and data reports from Dash database

Work with Marketing and Communications to make updates to website

Demonstrate strong emotional intelligence and maintain a professional presence in high stress situations RELATIONSHIPS:

Internal:
Maintain close, daily contact with club staff (professional and volunteer), club members, and supervisor. Communicate daily to receive/provide information, discuss issues, explain or interpret guidelines/instructions.

External:
Support external contact as needed with community groups, schools, member’s parents and others as directed by supervisor.

QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES:

High School diploma or GED required

Youth development experience preferred

Ability to objectively draft professional correspondence

Previous administrative or office experience is preferred

Current CPR and First Aid Certifications or ability to obtain within 90 days of hire Knowledge and/or experience working with a non-profit youth development agency preferred, Boys & Girls Club experience preferred

Functional literacy with Microsoft Office Suite Good organization and attention to detail, professional presence, strong customer relations skills and ability to maintain strict confidentiality

Strong analytical and problem…