Property Manager

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Full Time Seattle, WA, US

4 days ago Requisition

Salary Range: $95,000.00 To $ Annually

The Property Manager is responsible for the day-to-day operations of an assigned portfolio of industrial properties in the Puget Sound region. This role leads a property team, administers lease agreements, prepares property budgets, financial reports, CAM reconciliations/estimates, coordinates tenant improvements and capital improvement projects, and serves as the primary contact for tenants. The Property Manager ensures that each property operates efficiently and in accordance with company standards and ownership objectives.

ESSENTIAL FUNCTIONS:

• Manage and lead a property team, including Maintenance Technician(s) and Property Administrator(s), ensuring internal tasks and projects are completed accurately and on schedule. Provide ongoing coaching, guidance, and leadership to support team performance and achieve company objectives.

Property Operations and Maintenance

• Develop and maintain an in-depth working knowledge of the assigned properties, including the property’s physical, mechanical, and structural condition. Inspect the properties on a periodic basis for maintenance needs, addressing deferred maintenance, and tenant lease compliance.
• Respond promptly to all property emergencies and concerns that are dispatched during or after business hours. Coordinate with property maintenance staff, tenants, and vendors, which may include on-site property visits after business hours, as required.
• Oversee preventive maintenance programs for building systems and site improvements, including roofs, HVAC, fire sprinkler and life safety systems, storm drains, asphalt, etc.
• Monitor property-level regulatory compliance as applicable, including fire and life safety inspections, stormwater facility maintenance, and energy benchmarking and building performance reporting.
• Maintain and safeguard all property keys and control lock distribution to tenant units.
• Prepare annual budgets, annual CAM estimates, CAM reconciliation adjustments, and periodic property reports for the assigned property portfolio.
• Review operating statements, budget variances, and aged receivables monthly and resolve discrepancies, as required.
• Review and approve accounts payable invoices on a weekly basis for accuracy and general ledger coding. Correct as required.

Tenant Relations and Lease Administration

• Administer tenant and landlord compliance with the terms of the lease and enforce tenant lease defaults in accordance with lease terms, company policies, procedures, and established timelines.
• Respond to and resolve tenant questions and concerns in a timely and professional manner and prepare tenant correspondence and property notices.
• Conduct move-in and move-out unit inspections with tenants. Ensure accurate new tenant setup and complete related paperwork for security deposit refunds or closing out a tenant account on a timely basis. Coordinate preparation of vacant spaces for unit turnover (e.g., janitorial cleaning, general repairs, painting, carpet replacement, and gas/electric utility changeovers).
• Track lease expirations, critical dates, pending transactions, and items requiring follow-up. Utilize company procedures and tracking methods to meet internal audit requirements.
• Support leasing and renewal efforts by providing property information, tenant history, and space condition to the leasing team and brokers.

Vendors and Capital Projects

• Contract with vendors for property operations and maintenance (e.g., landscaping, HVAC, parking lot sweeping, storm drain cleaning, electrical…