Executive Assistant to Director of Instruction, Inclusion Support

School District No. 46

Sunshine Coast

Executive Assistant to the Director of Instruction, Inclusive Education

The Sunshine Coast School District is seeking an experienced, highly organized and collaborative professional to serve as Executive Assistant to the Director of Instruction, Inclusive Education
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This is an important and varied role at the centre of the district's inclusive education work. The Executive Assistant provides comprehensive support to the Director, coordinates the day-to-day operations of the department, and helps ensure accurate financial, student information and Ministry reporting. The successful candidate will bring sound judgment, strong technical and administrative skills, and a commitment to supporting students, schools and colleagues across the district.

• Annual salary of $74,223 to $87,321
  , based on a 35-hour work week
• Attractive benefits package
• Defined-benefit pension plan
• Supportive and collaborative working environment
• Meaningful work supporting students and schools throughout the district

• Provide comprehensive administrative support to the director including managing calendars and schedules; completing expense reports, support with creation of agendas, meeting minutes, creating reports, coordination of travel and accommodation
• Communicates with Inclusion Support teachers, counsellors, principals as directed by the director of instruction
• Assist with departmental budget monitoring, expense administration and accurate financial record keeping.
• Maintain student information and support data collection and reporting through various systems.
• Support Ministry reporting requirements, inclusive education audits and the implementation of new reporting processes.
• Support the training of clerical staff on student information systems and consistent administrative practices.
• Accompany the Director on school visits when required.
• Handle sensitive student and departmental information with professionalism, discretion and a high degree of confidentiality.
• Undertake other related duties as required.

The ideal candidate will be a highly organized and service-oriented professional who brings:

• Strong organizational and communication skills, with the ability to manage competing priorities and maintain careful attention to detail.
• Post secondary certification in Business or office Administration
• Experience of 3-5 years as an executive assistant, preferably in school district or other public sector
• Very strong and efficient technical skills and high aptitude for learning new skills; proficiency in Microsoft office suite and other relevant software
• Experience and training in MyEd, Clevr systems an asset
• Flexibility to work outside of regular business hours as needed
• A positive, collaborative approach and a high degree of professionalism, judgment and discretion.