Administrative Assistant

Summary

The Administrative Assistant supports the mission of the Center for Human Services by performing secretarial duties to aid the Center's support teams through a broad range of administrative duties.

• Provide overall administrative support by overseeing various daily office operations.
• Schedule meetings and set up appointments, conferences, and events.
• Handle general written communications such as incoming and outgoing mail and emails, typing, proofreading, and editing general correspondence including memos, charts, tables, and graphs to ensure accuracy and clarity.
• Greet and assist office visitors.
• Answer phones and route calls to the appropriate recipient.
• Utilize a wide variety of standard office machines in daily work, including copier/fax, printer, multi-line telephone, shredder, laminator, projector, and scanner.
• Create and maintain a highly organized professional environment.
• File and manage physical and electronic records in organizational databases and/or software applications to current standards.
• Collaborate or work independently on special projects, if needed.
• Maintain compliance as required by keeping knowledge of agency and departmental policies and procedures.
• Present a positive attitude and demeanor when working with co‑workers, administrative staff, supervisors, and other agencies.
• Accept and willingly carry out special assignments or duties when requested.
• Complete training as required and seek training opportunities for applications specific to the business needs of the organization.
• Maintain confidentiality while working with sensitive information.
• Promote safety to make CHS a safe place to work.

• Ability to prioritize.
• Typing speed of 60+ WPM.
• Ability to work independently.
• Accurate listening.
• Ensure confidentiality of information.
• Proficiency with Microsoft Office 365 or related software.
• Strong follow‑up skills.
• Strong organizational skills.
• Strong professional and courteous business communication skills.
• Time management skills.

• Attention to detail.
• Initiative/self‑starter.
• Meeting standards.
• Persistence.
• Personal accountability.
• Proactive thinking.
• Professionalism.
• Resource management.
• Results‑oriented thinking.
• Role awareness.

• Associate’s degree (AA or AAS) in a related field plus one year of related work experience or any combination of education and experience equal to three years.

• This position is primarily a sedentary role.
• Must be able to lift, carry, squat, bend, move, push or pull, and sit or stand for long or intermittent periods.
• Must be able to spend extended time viewing a computer screen and typing on a keyboard.

CHS offers best‑in‑industry benefits.

Full‑time (40 hrs.) Mon–Fri: 8‑am to 5‑pm.

Center for Human Services/Chariton Valley Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This statement applies throughout the life cycle of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at 660‑826‑4401 ext. 553 or 660‑665‑1111 and ask for HR.