Finance Administrator

Position: Finance Administrator (Permanent)
Location:

Head Office, Selby
Department:
Finance
Salary: £25,000 - £26,500

Hours:

37.5
Contract Type:
Permanent

The Finance Administrator supports the Finance Manager with day-to-day financial operations.

This role offers hands-on experience in processing transactions, maintaining records, and assisting with reconciliations and reporting.

Key Responsibilities

Process sales/purchase invoices; staff expenses; and supplier payments
Maintain accurate accounts payable and receivable records.
Prepare debtors, creditors, bad debt and credit card reconciliations.
Support with month-end and year-end accounting tasks.
Prepare Aged Debtors and Creditors Reports, reporting any issues to the Finance Manager.
Maintain financial files and documentation.
Respond to internal and external Finance queries via telephone and email, providing good quality customer service.
Assist with credit control activities, such as chasing overdue payments; updating customer records; and arranging the payment of invoices including setting up, recording, and monitoring learner direct debits.
Review sales commission submissions and payments and escalate issues to the Finance Manager.
Processing sales and supplier contracts on to the Central Contract Register.
Support the Finance team with general administrative tasks.
Continuously improve Accounts Receivable and Accounts Payable processes, implementing best practices.

KPIs and Performance Measures

Sales and purchase invoices processed in three working days.
Reconciliations and reporting completed to timetable.
Answer at least 85% of incoming calls, with a missed call rate below 5%, while maintaining required compliance and professionalism standards.

General

Adhere to policies and procedures of the business.
Undertake any training relevant to the efficient execution of any of the above duties and take responsibility for his/her own professional development.
Undertake necessary Health and Safety responsibilities and duties as required by this post.
Undertake any necessary data protection responsibilities and duties as required by the post.
Undertake other duties and responsibilities as directed by Line Management from time to time.
Ensure the office is clean and tidy and clear desk policy is adhered to.

Skills and Experience (essential)

Good numeracy skills and attention to detail.
Basic knowledge of Excel and willingness to learn accounting software.
Strong communication and organisational skills.
Good telephone manners and ability to build rapport quickly.
Positive attitude and willingness to learn.
Ability to work as part of a team.
Able to work well under own initiative and to deadlines.

Skills and Experience (desirable)

Previous experience in an office or administrative role is helpful but not required.
Willingness to adapt and respond to the changing and varied needs of the business.
Net Suite/Oracle

-(Apply online only)