Administrative Coordinator – HUD LHRP & HHP Programs

Administrative Coordinator – HUD LHRP & HHP Programs

Reports to:

Director – Planning and Development

Department:
Planning & Development

Status:
Regular, P/T 20 hrs./wk.

Schedule:

Monday – Friday- some Weekends and Holidays

Rate of Pay: $30,000 – $40,000 Annually

Under the supervision of the Director of Planning & Development, the Administrative Coordinator provides critical administrative, clerical, and organizational support for the City of Selma’s HUD-funded Lead Hazard Reduction Program (LHRP) and Healthy Homes Production (HHP) Program. The employee assists with program intake, recordkeeping, reporting, scheduling, and communications to ensure compliance with HUD requirements and smooth day-to-day operations. This position is considered security-sensitive and is subject to a pre-employment background check.

• Serve as the first point of contact for residents applying to the LHRP and HHP programs.
• Assist applicants with completing forms, verifying documentation, and answering program-related questions.
• Maintain confidential case files, ensuring all required HUD forms and eligibility documents are complete.
• Track applications, inspections, rehabilitation progress, and program outcomes.
• Prepare correspondence, meeting minutes, memos, and reports for program staff and HUD submissions.
• Schedule inspections, contractor site visits, and resident meetings.
• Maintain calendars and coordinate program-related events and workshops.
• File and organize environmental reviews, risk assessments, clearance reports, and payroll compliance records.
• Monitor office supplies, invoices, and basic program expenses.

• Assist with reviewing contractor payrolls, Section 3 documentation, and Davis-Bacon reporting.
• Support quarterly and annual HUD and ADECA reports.
• Ensure program records are audit-ready and available for HUD monitoring visits.
• Help maintain accuracy of program data in HUD reporting systems (e.g., IDIS, HEROS, eGrants).

• Assist with community outreach, workshops, and public information events related to lead hazard prevention and healthy housing.
• Provide administrative support for presentations, flyers, and educational.

• Knowledge of administrative office practices, filing systems, and recordkeeping.
• Familiarity with HUD housing or public health programs preferred.
• Skill in data entry, spreadsheets, and word processing software (Microsoft Office Suite).
• Ability to manage multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work effectively with diverse residents, staff, contractors, and partners.
• High attention to detail and organizational ability.

• Associate’s degree in Business Administration, Office Management, Public Administration, or related field.
• At least one (1) year of administrative or clerical experience; experience with grants or housing programs preferred or a combination of education and experience.
• Valid driver’s license and insurable driving record.
• Must pass a pre-employment background check.

Work is performed primarily in an office environment, with occasional field visits to residential sites. The employee must be able to sit, type, and file records for extended periods, and travel locally as needed.

The City of Selma is an Equal Opportunity Employer.

Applications for positions are available at:

Selma City Hall
Personnel Office
222 Broad Street
Selma, AL 36701

Please contact the Personnel Department at  with any questions.
Email your resume to (Use the "Apply for this Job" box below).

TRANSFER REQUEST, APPLICATIONS AND RESUMES ARE ACCEPTED UNTIL FILLED