Management Executive Officer

Contract Period:
From 1 January 2027 to 31 December 2027

• - Mondays to Fridays: 8:30am to 5:30pm, inclusive of 45mins lunch break
• - Services are not required on Saturdays, Sundays and gazette public holidays.

• - Handle counter duties and inquiries at reception of the School General Office, ensuring smooth daily operations and accurate information delivery.
• - Manage customer engagement by attending to phone and walk-in queries from parents, students, staff, and vendors in a friendly and professional manner.
• - Provide positive service experiences, addressing concerns effectively and escalating issues when needed to ensure timely resolution.

• - Oversee bus bookings and ensure accurate scheduling and coordination for school transport needs.
• - Manage daily mail by recording, sorting, and distributing incoming correspondence efficiently.
• - Coordinate distribution of materials to teachers and students to support smooth school operations.

• - Liaise with buyers to verify vendors' invoices, ensuring accuracy and compliance with school policies and financial procedures.
• - Assist in collating supporting documents required for timely and accurate payment processing.

• - Support and execute procurement transactions, including processing purchase requests and vetting purchase documents for accuracy and compliance.

• - Administer basic first aid to students as needed to ensure their safety and well-being.
• - Manage inventory of stationery and office supplies, maintaining adequate stock levels.
• - Perform any other duties or projects assigned by the school to support smooth operations.

• - Good interpersonal, communication skills and a collaborative team player.
• - Good organizational skills and ability to work in a dynamic fast paced environment.
• - Ability to multi-task with good time management.
• - Proficiency in Microsoft Office applications and IT systems.
• - At least 2 years of experience in customer service, admin, finance and/or procurement.
• - Preferably 2 years of experience in a school environment.
• - Possess Diploma or above qualification.