Bid Assistant; JPC-

Sector:
Public & Private Sector Consultancy

We are representing our client, a respected construction consultancy, in their search for a Bid Assistant to join their Sevenoaks office. They are looking for a keen individual to assist their Bid team.

The role will involve assisting with the coordination of bids (PQQs/SQs/ITTs), accurately producing the content, formatting and ensuring the bid is submitted by the deadline.

You will ideally have a background producing accurately typed content of large documents.

In this role, you will support the Bid Executive in the smooth operation of the work-winning process, which will involve the following:

• Maintaining a strong library of pre-written and re-usable content (e.g. company information, standard responses, technical content, staff CVs, project case studies, marketing material, graphics and photos)
• Collating, typing, filing and formatting content from various areas of the business
• Using online client portals to upload/download documents, raise questions and circulate responses and alerts
• Managing the team inbox and diary
• Creating presentations for tender interviews
• Other admin tasks as required by the bids team or wider business including admin, finance and support organising events
• Ability to work under pressure and meet deadlines while maintaining high level of accuracy
• Strong attention to detail with the ability to present information visually
• Highly motivated with outstanding organisational skills
• Excellent English language (vocabulary), grammar and communication skills, both written and oral
• Cool, calm, collected and diligent
• Ability to multi-task and prioritise workload
• Working independently and as part of a team
• Flexibility to meet time pressures and deadlines
• Time management and planning

• Microsoft Word, PowerPoint and Excel
• Office 365 including Outlook, SharePoint and Teams
• Adobe Acrobat Pro
• Adobe InDesign or similar desktop publishing software
• Microsoft Visio

• Discretionary bonus incentive
• Pension contributions
• Private medical insurance
• Support towards professional qualifications (e.g., APMP)
• 28 days holiday including bank holidays
• 3–4 additional days during the Christmas period