Staff Assistant Student Affairs Department, Rowan-Virtua SOM

A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to more than 25,000 students. The fastest-growing public research institution in the Northeast and among the country’s top 10 fastest-growing, Rowan offers a thriving multidisciplinary environment with a strong emphasis on practical research in health care, engineering, science and business, while ensuring excellence in undergraduate education.

Nationally recognized for innovation, high-quality, affordable education and public-private partnerships, Rowan is one of two universities in the U.S. to offer M.D., D.O. and D.V.M. degree programs.

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All positions are contingent upon budget appropriations.

Rowan University offers a comprehensive benefits package to its staff and faculty members
* including health, prescription, and dental coverage, vision reimbursement, a variety of investment options including mandatory pension programs and voluntary retirement savings opportunities, tuition benefits and scholarships, and paid time off. For more information on available benefits at Rowan, please visit the Benefits website . Benefits available to employees of the Rowan-Virtua School of Osteopathic Medicine can be viewed here .

* Available benefits are dependent upon employee class and union affiliation.

Job no: 501237
Work type: Regular Full-Time
Location: Sewell, New Jersey
Categories: Professional

Rowan-Virtua School of Osteopathic Medicine

Job Title: Staff Assistant

Department: Academic Affairs & Student Services

Facility: Sewell

Reports To: Associate Director of Student Programs & Engagement

SUMMARY

Rowan-Virtua SOM is search for a dedicated employee to join their team as a staff assistant. This position serves as the primary administrative support for the Office of Student Affairs with a focus on the Sewell Campus. They will be responsible for performing a wide variety of administrative and support services to maximize efficient workflow. Assists in the planning and implementation of program activities, including assisting in coordinating campus events and programs supporting both SOM and Physician Assistant (PA) Program students.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides administrative support to the Student Affairs Division of Academic Affairs & Student Services, including calendar management, travel arrangements, copying/collating, etc. as needed.
• Provides support for the SOM Connections Network, including maintaining the database of physician advisors, matching students and conducting annual recruitment and outreach.
• Provides office coverage, greeting and directing all visitors.
• Answers calls, takes messages and provides information in accordance with the organizational policy.
• Assists with official correspondence with students.
• Supporting the purchasing, tracking, and inventory for SOM food insecurity resources.
• Prepares and/or compiles special reports, monthly reports, meeting minutes, and other related reports within prescribed guidelines.
• Assists Student Affairs team in planning, executing, and staffing signature events for new students.
• Assists with the coordination and scheduling of student organization events, with a focus on the Sewell campus.
• Assists with the execution of medical student health, vision, and dental insurance plans.
• Work with the Assistant Dean and class leaders to support the administration and collection of student ballots and survey instruments, ensuring accuracy and confidentiality.
• Working with the Associate Director and Program Coordinator, assist…