Executive Assistant

Executive Assistant|The Wonderful Company# Executive Assistant The Wonderful Company | Shafter, CA | Administrative support | Associate | Full-time | Job e
* Email## Company Description You may know us as FIJI Water, POM Wonderful, Justin Wine, Teleflora and Halos Citrus, but we’re all Wonderful – and we have a great opportunity for a (role). We’re looking to make the world a healthier place through an uncompromising commitment to the well-being of our employees and their families. We foster a collaborative workforce that encourages an entrepreneurial spirit and openness to change.

The Executive Assistant serves as trusted, high-level administrative support to the Senior Vice President (SVP) of Wonderful Capital Projects, ensuring his time, priorities, and initiatives are managed with precision, discretion, and foresight. This role requires a proactive mindset, exceptional organizational skills, and the ability to anticipate needs before they are requested. They will handle confidential materials with the utmost discretion and serve as a central liaison between the SVP and stakeholders at all  addition to supporting the SVP, the Executive Assistant will report to and assist the Director of Property Management with a variety of administrative, operational, and project-based tasks.

This includes supporting meetings, events, and departmental activities; compiling and summarizing data and trends; and ensuring smooth communication and follow-through on key priorities. The successful candidate will thrive in a structured environment with multiple priorities, balancing important and sometimes urgent demands with meticulous attention to detail.

This position operates in a corporate office setting with occasional on-site support for events, meetings, and departmental activities. The role requires flexibility, adaptability, and a proactive approach to problem-solving.##

Job Description
** Executive Support to SVP
*** Manage a very active calendar of meetings, travel, and commitments, ensuring priorities and deadlines are met.
* Anticipate needs and prepare materials for meetings, presentations, correspondence, and calls.
* Arrange complex travel itineraries with contingency plans.
* Complete and submit accurate expense reports within policy deadlines.
* Draft, proofread, and prepare confidential correspondence and reports.
* Maintain strong relationships that support the SVP’s and Capital Projects team’s success.
* Provide administrative support for special projects and cross-departmental initiatives.
** Operational & Administrative Excellence
*** Prioritize and resolve conflicting demands, handling matters expeditiously and with sound judgment.
* Gather, analyze, and summarize information from multiple sources into clear, concise reports highlighting key insights, trends, and action items.
* Support tracking and oversight of budgets, timelines, and operational updates.
* Maintain organized digital and physical files, ensuring secure handling of sensitive materials.
** Events & Departmental Coordination
*** Plan and organize department offsites, events, and meetings while maintaining budget discipline.
* Coordinate logistics for internal and external meetings, ensuring seamless execution.
* Collaborate with Wonderful Amenities Center facilities and administrative teams to provide coverage and operational support.
** Professionalism & Confidentiality
*** Handle sensitive information with the highest level of discretion.
* Follow the spirit of teamwork, cooperation, and mutual respect with colleagues at all levels.
** Communication & Coordination
*** Serve as a professional point of contact for internal and external stakeholders.
* Facilitate clear and timely communication between executives, staff, and customers.
* Follow up on action items and ensure completion of assigned tasks.## Qualifications
* Minimum of 3 years of executive-level administrative experience, preferably supporting senior leadership, with a proven ability to manage high-volume, complex responsibilities.
* Exceptional organizational, time management, and multitasking skills, with the ability to prioritize effectively in a fast-paced and dynamic environment.
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