Administrative Specialist - Health and Human Services

## Administrative Specialist - Health and Human Services Apply:
Shakopee, MN:
Part time:
Posted 4 Days Ago:
End Date:
October 13, 2026 (10 days left to apply):
26-0116
** Hiring Range:**$23.05-$27.11
** Full Pay Range:**$21.69 - $32.53
*
* Job Summary:

** Performs responsible and varied technical and administrative work to support staff and programs requiring the exercise of independent judgement. Provides general or routine information to staff, clients, leadership, general public, and local, state, and federal agencies.
*** The eligible register developed from this posting may be used to fill future FT and PT vacancies within this classification**
* ** ESSENTIAL DUTIES*
* * Answers incoming calls, answering general and routine questions, routes calls to proper party, maintains knowledge of department and unit functioning in order to receive and direct callers.
* Performs duties of receptionist by answering and routing calls and faxes, greeting and assisting visitors, providing general information and referrals, and notifying staff of appointments and walk-ins.
* Processes incoming documents, forms, and other materials and reviews for completion; works with client to ensure missing information is collected; provides clients and residents with general program and application information.
* Uses various computer programs and systems for data entry, reporting, report reconciliation, tracking, and financial record keeping; sets up client files and maintains client data in databases; scans and electronically files documents.
* Develops, revises, and maintains supply of forms, brochures, manuals, procedures, and other documents.
* Assists with special projects, development and revision of brochures and manuals, file and office organization, forms creation and supply maintenance, ongoing program reporting, etc.
such as supporting system implementations.
* Maintains schedule for record retention and destruction; researches and validates prior to destruction; purges files and all related materials per schedule and logs all destroyed files; processes requests for document retrieval from offsite storage
* Processes purchase orders and procurement card payment for staff and programs as established by policy and procedure
* Compiles, codes, and reconciles financial documents; collects and documents payments received
* Troubleshoots office equipment and system issues and serves as liaison between and/or subject matter expert for staff, departments, and vendors; submits repair/service requests as needed
* Provides office support such as filing, copying, and ordering of supplies, equipment, and support services for clients and staff.
* Processes all incoming and outgoing mail; opens, stamps, sorts, and distributes all documents.
* Assists with preparation of case files for transfer to other counties and/or for auditing purposes.
* Responds to records requests; compiles and organizes documents, redacts confidential data as dictated by statute.
* Provides support and assists with onboarding process for new staff.
* Schedules designated meetings and takes meeting and informational notes for meetings as required or assigned.
* Provides back-up coverage to other work units or front desks
* Works the hours and/or shifts assigned and begins and ends work on time.
* Performs other related duties as required or assigned.
** MINIMUM QUALIFICATIONS
** Requires equivalency of high school graduation and two years responsible administrative work. The incumbent shall provide a reliable means of transportation for the performance of work responsibilities.  
** SUPERVISORY CONTROLS
** The employee is under general supervision from a supervisor or director and receives work assignments from multiple staff and direction in the form of verbal or…