Operations - Administrative Assistant - Shallowater

Operations - Administrative Assistant - Shallowater

Shallowater, TX 79363, USA

Posted Tuesday, December 9, 2025 at 7:00 AM

Job Summary: The Administrative Assistance performs a variety of clerical, recordkeeping, customer service tasks to assist with the efficient operation within the assigned department. This position plays a crucial role in effective communication and organizational efficiency.

• Answer phones and greet public and coworkers in a professional manner
• Perform assigned duties independently, proactively identifying and implementing solutions
• Maintain filing systems; retrieve information from records, emails, meeting minutes, and other documents; prepare written summaries as needed
• Respond to and resolve administrative inquiries and questions
• Support the overall mission of the assigned facility
• Manage day-to-day paperwork flow in the office
• Handle incoming and outgoing mail
• Responsible for record-keeping and employee data tracking
• Assists human resources, recruiting and driver pay departments in daily operations
• Conduct research and analysis to provide valuable insights for strategic decision-making
• Work closely with cross-functional teams to address any data-related issues and continuously improve data management processes
• Support management in assigned projects
• Execute precise and efficient data entry tasks within the Human Resources Information System (HRIS)
• Maintains confidentiality ensuring compliance with data protection and confidentiality laws
• Employ attention to detail in recording and updating information in relevant systems
• Assist in planning and executing events
• Coordinate meetings and appointments and if applicable manage calendars for executives
• Arrange travel plans and accommodations
• Manage office supplies and inventory
• Responsible for the certification of drug and alcohol collection procedures
• Perform other related duties as assigned by management

• High school diploma or equivalent
• Valid Driver’s license in state of residency with acceptable driving record
• Must be able to pass a pre-employment drug test and submit to the company random drug and alcohol program
• Proficiency in basic computer skills including Microsoft Office applications specifically Excel, Google Workspace, and 10 key
• Basic understanding of clerical and administrative procedures
• Excellent written and verbal communication skills
• Excellent organizational and time management skills
• Ability to solve problems as they arise
• Discretion when handling sensitive information

• Entry level experience as an administrative assistant or in a related role
• Excellent organizational skills and attention to detail
• Ability to work in fast paced environment and meet deadlines

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:
Must possess mobility to work in a standard office setting and use standard office equipment including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Must be able to remain in a stationary position for extended period. This is mostly a sedentary office classification, although standing in outdoor work areas and walking between terminal, safety lane, and commercial motor vehicles (CMV) operating areas for short periods can be necessary.

Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator, and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach push and pull. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 20 pounds.

Work Environment:
The duties of this job are performed in both an office environment, a commercial motor vehicle terminal environment, and outdoors, thereby experiencing some minor to moderate level of noise due to office/CMV equipment. Exposure to various climate conditions, fumes, dust, odors, oil/grease, and gases.