Accountant – Accounts Payable

The Accountant – Accounts Payable oversees the accurate verification, 3-way matching, ERP processing, and reconciliation of all supplier and trade contractor invoices. The role ensures timely settlements, resolves billing discrepancies, and maintains strict UAE VAT statutory compliance.

• 3-Way Invoice Matching:
  Verify all supplier and vendor invoices against approved Purchase Orders (PO), site Delivery Notes (DN), and Material Receiving Vouchers (MRV) in the ERP.
• Subcontractor Certificate Processing:
  Audit and record approved monthly subcontractor payment certificates, validating retentions, advance amortization, and debit back-charges.
• Vendor Statement Reconciliation:
  Perform monthly reconciliations between vendor statements and ERP accounts payable sub-ledgers, resolving outstanding disputes.
• Payment Proposal Preparation:
  Prepare weekly payment proposal runs (bank transfers and checks) based on approved project cash flow schedules and vendor credit terms.
• UAE VAT Compliance:
  Inspect tax invoices for full compliance with UAE Federal Tax Authority (FTA) regulations (valid TRN, proper taxable values, and VAT breakdown).
• Vendor Master Maintenance:
  Assist in maintaining verified vendor master records, including trade licenses, VAT certificates, and verified bank details.
• Query Management & Communication:
  Liaise with project site storekeepers, procurement engineers, and vendor representatives to address invoice hold-ups and delivery variances.
• Month-End Closing & Accruals:
  Prepare month-end AP accrual schedules for delivered unbilled materials and uncertified site works to support timely financial closings.