Executive Secretary

Essential Duties And Responsibilities

• Ability to arrange board of directors meetings & presentations.
• Ability to manage travel arrangements.
• Able to prepare correspondence reports / Emails.
• Create, transcribe, and distribute meeting agendas and minutes.
• Following up on the required report from the department managers.
• Answer telephones and handle them in an appropriate manner.
• Meet & greet clients and company visitors.
• Planning/arranging company events if necessary.
• Taking/preparing minutes of board meetings, sales meetings, etc.
• Maintaining files for both electronic and hard copies of all necessary documents.

• Excellent oral and written English & Arabic skills are absolutely required; additional language skills are an advantage, especially in French and German.
• Strong Computer skills (ERP system, MS office).
• Good organizational skills.
• Pleasant, correct & welcoming attitude.
• Document control and Record maintenance skills.
• Managing & organizing meetings, reporting, and Interpersonal skills.
• Secretarial, clerical and administrative support.
• Having a working experience in UAE and other GCC countries.

Salary Budget: AED 4,000 – 5,000 per month