Project Documentation Coordinator

Responsibilities

• Establish and enforce comprehensive documentation standards and templates across all project phases to ensure consistency and quality.
• Manage the lifecycle of project documents including creation, review, approval, distribution, and archival, ensuring traceability and accessibility.
• Develop and maintain a centralized organized document repository implementing robust version control and access management protocols.
• Facilitate effective communication and collaboration among project stakeholders regarding documentation requirements and progress.
• Generate regular reports on documentation status, risks, and adherence to standards for project management and stakeholders.
• Coordinate the review and approval process for all project documentation ensuring timely feedback and resolution of discrepancies.
• Identify and implement process improvements for documentation management to enhance efficiency and reduce errors.
• Provide training and support to project teams on documentation tools, standards, and best practices.
• Ensure all project documentation complies with regulatory requirements, industry standards, and organizational policies.
• Conduct periodic audits of project documentation to verify accuracy, completeness, and adherence to established guidelines.

• Bachelor's degree in a relevant field such as English, Communications, Business Administration, or a related technical discipline.
• Proven experience, typically 3-5 years, in project documentation, document control, or a similar administrative support role.
• Familiarity with project management methodologies (e.g., Agile, Waterfall) and their associated documentation needs.
• Proficiency in document management systems (e.g., SharePoint, Confluence, Documentum) and collaboration tools (e.g., Microsoft Teams, Slack).
• Exceptional attention to detail and a commitment to accuracy in all documentation tasks.
• Excellent written and verbal communication skills, with the ability to clearly articulate complex information.
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Ability to work independently and collaboratively within a team environment, adapting to changing project demands.
• Relevant certifications such as Certified Document Control Professional (CDCP) or PMP are advantageous.
• Fluency in English; proficiency in additional languages may be preferred depending on project scope and location.