Executive Assistant to Chancellor

Located in Sharjah, United Arab Emirates, and following the successful launch of The Africa Institute in 2018, Global Studies University was established in 2023 as a non‑profit institution for higher education by His Highness Sheikh Dr. Sultan bin Muhammad Al‑Qasimi, Member of the Supreme Council and Ruler of Sharjah.

GSU is seeking a highly organized and efficient Executive Assistant to support the Chancellor of the Institute. The candidate should be adept at handling administrative tasks, managing schedules, and facilitating communication between the Chancellor and various administrative managers and heads of departments. The Executive Assistant plays a crucial role in ensuring the Chancellor’s office functions seamlessly, providing essential support to enhance its operational efficiency and effective management.

Given the nature of the Chancellor’s office, the Executive Assistant should be flexible and consistent, while maintaining the confidentiality of high‑level management and operations.

• The ideal candidate must hold a Master’s degree in a relevant field, or a Bachelor’s degree with a minimum of five years’ experience in a relevant position.
• Excellent written and verbal communication skills. Preferably bilingual and fluent in both English and Arabic languages.
• Strong time‑management skills and an ability to organize and coordinate multiple concurrent projects.
• Strong organizational and multitasking abilities, with meticulous attention to detail.

• Support the Chancellor primarily and provide additional support to executive team members, as directed to ensure that institute goals and objectives are accomplished, and its operations run efficiently.
• Manage communication with external and internal entities by liaising with executive administrators, members of the faculty, and other employees on various administrative projects and tasks.

• Prioritize and manage the Chancellor’s professional and personal scheduling, including arranging meetings, coordinating appointments, and preparing agendas.
• Coordinate complex scheduling and calendar management, oversee the flow of information, record meetings, and follow up on action items to ensure productivity and positive outcomes.
• Draft, proofread, and edit various documents such as emails, reports, and presentations on behalf of the Chancellor.
• Handle sensitive information discreetly and maintain confidentiality in all aspects of the role.
• Manage travel logistics, including accommodations and transportation arrangements.
• Provide administrative and office support as needed.
• Maintain professionalism and strict confidentiality.
• Organize communications and plan events as required.

• Global Studies University is committed to equitable and fair employment practices and welcomes applications from candidates of all national, ethnic, and religious backgrounds. In accordance with UAE regulations, Emirati nationals are particularly encouraged to apply.
• Salary and benefits are commensurate with qualifications and experience. The package includes health insurance, housing, transportation, and children’s school fee allowances, subject to coordination of benefits.
• We anticipate a high volume of applications and appreciate your interest. Only shortlisted candidates will be contacted.

Job Title: Executive Assistant

Reporting Relationship: Chancellor

Expected Starting Date: For immediate hire

Job Status: Full-time

Final date to receive applications: The position is open until filled