Admin Executive

Role Overview

We are seeking a motivated and highly organized Administration Assistant to support the day‑to‑day operations of our office and assist the wider team. This role involves a variety of administrative and clerical responsibilities to ensure the smooth and efficient running of business activities.

The ideal candidate will be proactive, detail‑oriented, and capable of managing multiple tasks simultaneously while maintaining a high level of accuracy and professionalism. You will play a key role in supporting management and staff through effective communication, record‑keeping, scheduling, and office coordination.

• Work closely with various departments to ensure administrative tasks are completed efficiently and accurately.
• Act as a point of contact for internal staff and external stakeholders when required.
• Arrange appointments, schedule meetings, and assist with diary and calendar management.
• Maintain and organize both digital and physical filing systems.
• Prepare and assist with reports, documents, presentations, and correspondence.
• Support the upkeep and organization of office work spaces and shared facilities.
• Respond to staff requests relating to office resources and administrative matters.
• Assist in coordinating company meetings, events, and internal activities.
• Provide administrative support to senior management and complete assigned tasks in a timely manner.
• Handle confidential and sensitive information with discretion and professionalism.
• Manage incoming calls, emails, and general office correspondence.
• Ensure office records and databases are kept accurate and up to date.

• Previous experience in an administrative, office support, or similar role is preferred.
• Confident in handling telephone calls and communicating professionally with clients, suppliers, and colleagues.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational and time‑management skills.
• Ability to multitask and prioritize workload effectively.
• Strong attention to detail and accuracy.

• Minimum High School Diploma or equivalent qualification.
• Additional administrative or business‑related qualifications are desirable.

• Fluent English (written and spoken) is essential.