Executive Assistant

We re hiring an Executive Assistant to support our executive and keep operations running smoothly at our construction site.

• Manage the executive's calendar, meetings, and appointments, resolving scheduling conflicts proactively.
• Prepare, organize, and control project documents, filing, version control, distribution, and archiving.
• Draft, review, and proofread correspondence, reports, and memos on the executive's behalf.
• Screen calls, emails, and visitors, prioritizing and routing communications appropriately.
• Coordinate travel arrangements and logistics when required.
• Take minutes during meetings and follow up on action items.
• Oversee general office management, supplies, vendors, and facility coordination.
• Liaise between the executive and site staff, contractors, and external parties.
• Handle confidential information with discretion.
• Support tender, quotation, and invoice processes when needed.

• Bachelor's degree required; engineering background is a plus.
• Strong document control and organizational skills.
• Comfortable working in a construction site environment.
• Experience with tenders, quotations, or invoicing is a plus, not mandatory.
• Excellent written and verbal communication.
• Ability to multitask and handle pressure with discretion.
• Fast learner with a strong drive to grow and improve, eager to take on new responsibilities.