Sales Coordinator - Arabic Speaking

Job Title: Sales Coordinator

Department: Refilling Department / Technical Support

Reports To: Technical Support Manager

Employment Type: Full-Time

Provide technical support to the Refilling Associate Team, HOD, and clients by handling technical issues, coordinating daily operations, and managing contracts, LPOs, and quotations to ensure efficient workflow and customer satisfaction, including prompt corrective actions and relevant documentation required by the Refilling Associate Team and HOD.

• Prepare quotations as requested by the HOD and the Refilling Associate Team.
• Track LPO expiry dates and coordinate with clients for renewals.
• Communicate with clients regarding renewals, POs, and quotations as required for annual rent contract renewals.
• Provide monthly quotes.
• Prepare new RFQ, gather all documents needed as per client requirement.

• Assist the Technical Support Manager (HOD) with daily operational and technical tasks.
• Respond to daily emails, including complaints, inquiries, and general communication.
• Support the team with incoming daily encounter tasks from the client.
• Coordinate and review daily notes (with no notes/no refill) in the refilling work map.
• Reassign refilling schedules for team members on leave by adjusting dates (1st–29th) and coordinating with temporary covering personnel.
• Adjust or reschedule refilling dates based on daily requests from various teams.
• Support technicians during installations and maintenance by providing accurate location and contact details.
• Prepare all RFQ documentation required by clients, including completing forms and gathering all necessary supporting documents.
• Maintain PO log (running, no LPO) for ENBD/EIB as requested by client.
• Provide LPO details to the team as needed, especially the monthly LPO renewal quote before the LPO.

• Receive monthly commission reports from the Accounts Department, distribute them to the team, and verify the accuracy of details and computations.
• Assist in preparing weekly ACTIVE/CANCEL reports, monthly/yearly plans, evaluations, and other documents required by the HOD.
• Review all cancelled clients: confirm cancellation reasons, verify receipt of cancellation communication, contact clients for clarification, offer alternative products, coordinate machine collection, and update reasons in the ERP.
• Request monthly Access, yearly gate pass, and all the documents required by the client.
• Maintain attendance sheet (all refilled team members need to be checked for deduction).

• Prepare leave clearance documents for the refilling team.
• Handle PED design requests: coordinate with clients for vector logos, liaise with Marketing, and coordinate with Purchasing for printing (including “Sales of the Month” photos).
• Provide cross‑functional support to Accounts, including online portal submissions for DN/LPO processing, and verify/edit DN entries with PO numbers.
• Prepare and provide supplier evaluation forms as requested by clients.
• Track location or update everyday 3x a day.