Administration Associate

We re Hiring Administration Associate UAE Indus International FZC Sharjah UAE Dear All Indus International FZC a leading HVAC manufacturing company based in Sharjah UAE is looking for an experienced and dynamic Administration Associate to join our growing team

• Position Admin Associate
• Department Admin
• Reporting To VP Operations CEO
• Location Sharjah United Arab Emirates

We are looking for a highly organized proactive and responsible Administration Associate to provide administrative and personal assistant support to senior management The role will involve travel and ticket booking meeting coordination calendar management documentation follow-ups and day-to-day administrative assistance

Travel amp Ticket Booking Book domestic and international air tickets for management employees and business visitors Coordinate flight schedules ticket changes cancellations re-bookings and refunds Arrange hotels airport transfers transportation and other travel requirements Coordinate with travel agencies and airlines for best available options Maintain records of travel bookings itineraries and related expenses Personal Assistant Management Support Provide day-to-day Personal Assistant PA support to senior management Manage appointments calendars schedules and reminders Coordinate personal and official meetings as required Handle confidential documents and management-related information with discretion Follow up on important tasks and pending matters assigned by management Meeting amp Appointment Coordination Schedule and arrange internal and external meetings Coordinate with participants and confirm meeting timings Arrange meeting rooms online meetings through Microsoft Teams Zoom and required equipment Prepare meeting agendas documents presentations and other materials when required Record important action points and follow up with concerned departments Administrative Coordination Draft and send professional emails letters notices and other correspondence Maintain administrative records documents files and reports Coordinate with HR Finance Purchase Production Logistics and other departments Handle incoming calls messages visitors and official correspondence Assist in organizing management visits client visits business meetings and company events Follow-Up amp Daily Coordination Maintain a daily task list and ensure timely follow-up on assigned activities Coordinate with internal teams and external parties on behalf of management Track pending approvals documents payments bookings and other requirements Provide timely updates to management regarding important pending matters Handle urgent and ad-hoc administrative responsibilities as required

Education amp Experience Bachelor s degree in Business Administration Commerce Management or any relevant field 25 years of experience in Administration Executive Assistant Personal Assistant Travel Desk or similar role Excellent English communication and email drafting skills Good knowledge of MS Office Excel Word PowerPoint Outlook and Microsoft Teams Experience in flight ticket and hotel booking is preferred Strong organizational and coordination skills Ability to manage multiple tasks and work under pressure Professional appearance and good interpersonal skills High level of confidentiality and integrity UAE experience will be an advantage

Preferred Skills Air Ticket amp Travel Booking I Executive Personal Assistance I Calendar amp Appointment Management I Meeting Coordination I Email amp Correspondence I MS Office I Documentation amp Filing I Follow-Up amp Coordination I Vendor Travel Agency Coordination I Communication Skills I Time Management I Confidentiality

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