Executive Assistant to C-Level Leadership

NNC is looking for an experienced, highly organised and resourceful Executive Assistant to C-Level Leadership to provide comprehensive support across three key areas:
Executive Assistance and Business Support
.

This is not a traditional administrative role.

We are looking for someone who can operate as a trusted extension of the executive office—protecting leadership time, anticipating needs, managing priorities, coordinating across teams, conducting research, preparing executive-level materials and ensuring important decisions and actions are followed through from start to finish.

The ideal candidate is proactive, discreet, solutions-oriented and consistently two steps ahead, with the maturity, judgment and ownership required to work closely with C-level leadership in a fast-moving environment.

• Manage complex calendars, meetings, appointments and competing priorities across C-level leadership.
• Protect executive time by assessing what genuinely requires leadership attention and what can be handled elsewhere.
• Coordinate internal and external meetings, including agendas, briefing materials, meeting notes, decisions and next steps.
• Ensure executives have the right information and context before important meetings.
• Manage and prioritise incoming communications, requests, invitations and follow-ups.
• Liaise with internal teams, clients, partners and senior external stakeholders on behalf of leadership.
• Track commitments, decisions, deadlines and action points through to completion.
• Flag risks, delays, unresolved issues and scheduling conflicts early.
• Draft professional correspondence and executive communications when required.
• Handle sensitive and confidential information with the highest level of discretion.

• Manage domestic and international business travel, including flights, accommodation, transportation, visas and detailed itineraries.
• Coordinate executive attendance at conferences, events, client meetings and external engagements.
• Anticipate logistical risks, schedule conflicts and travel disruptions.
• Ensure all required documents, materials and meeting information are prepared in advance.

• Manage personal appointments, reservations, travel arrangements and schedules when required.
• Coordinate documentation, renewals, applications, bookings and related administrative requirements.
• Liaise with external service providers and relevant parties on personal matters.
• Handle ad hoc personal requirements proactively and discreetly.
• Maintain clear organisation and strict confidentiality across personal matters.

• Support leadership in monitoring strategic initiatives, priority projects and management-level actions.
• Coordinate with department heads and internal teams to obtain updates, reports, information and deliverables.
• Maintain clear visibility on progress, ownership, deadlines and outstanding decisions.
• Conduct market, industry, competitor and business research to support strategic discussions, opportunities and decision-making.
• Prepare presentations, executive briefings, reports, summaries and materials for internal and external meetings.
• Turn large amounts of information into concise, decision-ready summaries.
• Support leadership meetings, business reviews, proposals, special projects and cross-departmental initiatives.
• Build and maintain trackers, dashboards and progress summaries where required.

• Act as a central coordination point between C-level leadership, internal teams and external stakeholders.
• Build effective working relationships with department heads, clients, partners, suppliers and senior contacts.
• Represent the executive office with professionalism, diplomacy and confidence.
• Handle competing requests while protecting priorities and relationships.
• Know when to resolve an issue independently and when escalation is required.
• Help maintain a clear executive operating rhythm across meetings, priorities, approvals and follow-through.
• Identify and improve processes that reduce unnecessary administrative friction.

• Use tools such as ChatGPT, Claude, Gemini or comparable platforms to support research, summarisation, drafting and information organisation.
• Use AI to prepare executive briefings, synthesise meeting notes and extract actions where appropriate.
• Build repeatable workflows for recurring executive-office tasks.
• Identify opportunities to automate repetitive administrative work.
• Verify important information…