Secretary & Receptionist

Job Description:

Company: Phoenix Dison Tec LLC

Job Location: Sharjah, UAE

Position: Secretary Cum Receptionist

Employment Type: Full-Time

We are looking for a smart, professional, well-organized and responsible Secretary Cum Receptionist who can independently manage front office operations, administrative duties, management coordination and day-to-day HR activities.

• Welcome and assist visitors, clients and suppliers professionally.
• Handle incoming calls, emails, Whats App messages and inquiries.
• Manage appointments, meetings and visitor records.
• Maintain a clean, organized and professional reception area.
• Coordinate courier services, deliveries and office supplies.

• Provide daily administrative and secretarial support to management.
• Prepare letters, emails, reports, quotations and other documents.
• Maintain proper filing of company records and confidential documents.
• Schedule meetings, appointments and follow-ups.
• Coordinate with internal departments, customers and suppliers.
• Monitor office requirements and ensure smooth daily operations.

• Post job vacancies on recruitment websites and social media.
• Screen CVs, shortlist candidates and arrange interviews.
• Coordinate candidate selection, offer letters and joining formalities.
• Maintain employee records, attendance, leave and personal files.
• Track employee visa, Emirates  passport expiry dates.
• Coordinate with PRO for visa applications, renewals and cancellations.
• Assist with payroll preparation and employee salary records.
• Prepare HR letters, employment contracts, warning letters and other documentation.
• Monitor staff attendance, punctuality and workplace discipline.
• Assist management with employee-related matters and HR administration.

• Follow up with staff regarding assigned tasks and deadlines.
• Maintain daily reports and update management on pending work.
• Coordinate communication between management and employees.
• Handle confidential company information professionally.

• Minimum 1-3 years of experience in Reception, Administration, Secretarial or HR-related roles.
• Previous UAE work experience preferred.
• Good knowledge of MS Office (Word, Excel, Outlook).
• Excellent English communication skills, both written and verbal.
• Knowledge of UAE

Requirements: