Administration Officer

Manage daily office administration and ensure smooth office operations.

Maintain company files, records, documents, and databases.

Handle incoming calls, emails, correspondence, and office inquiries.

Coordinate with suppliers, customers, employees, and external service providers.

Prepare quotations, purchase orders, delivery documents, invoices, and other administrative paperwork as required.

Coordinate meetings, appointments, travel arrangements, and office schedules.

Monitor office supplies and coordinate purchases when necessary.

Support management with reports, data entry, filing, and document preparation.

Coordinate with sales, finance, warehouse, and logistics teams.

Ensure documents are properly organized and maintained confidentially.

Assist with trade-related documentation and other administrative duties as assigned.

Bachelor's degree or diploma in Business Administration or a related field preferred.

2–5 years of relevant administrative experience; experience in a trading company is an advantage.

Good knowledge of Microsoft Office, particularly Excel, Word, and Outlook.

Strong written and verbal communication skills in English.

Knowledge of UAE business documentation and administrative procedures is an advantage.

Excellent organizational, multitasking, and time-management skills.

Ability to work independently and coordinate with different departments.

Attention to detail, professionalism, and a positive attitude.

Candidates currently residing in the UAE are preferred.