Executive Secretary
Listed on 2026-10-24
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Administrative Management, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Location Abu Dhabi
Employment Type Full-Time
Department Executive Office
Reports To General Manager Executive Director
We are looking for an experienced and highly organized Executive Secretary for one of our client s to provide comprehensive administrative and operational support to senior management The ideal candidate will be proactive detail-oriented professional and capable of handling confidential information with the highest level of discretion
Key Responsibilities- Manage executive calendars schedule meetings and coordinate meeting logistics
- Handle incoming calls emails and correspondence prioritizing urgent matters and preparing responses
- Arrange domestic and international travel including itineraries visas and accommodation
- Draft edit and proofread executive correspondence reports memos and board documents
- Prepare meeting agendas record minutes track action items and follow up on deadlines
- Maintain secure filing systems for confidential corporate records and contracts
- Coordinate with internal departments clients partners and other stakeholders
- Organize corporate events client visits workshops and executive meetings
- Monitor office expenses maintain receipts and coordinate monthly reimbursement claims
- Liaise with Project Management Procurement Finance and HR to ensure smooth coordination of executive directives
- Bachelor s degree in Business Administration Management or a related field
- Minimum 5 years of experience as an Executive Secretary or Executive Assistant supporting C-level or senior management
- Advanced proficiency in MS Office including Word Excel PowerPoint and Outlook
- Excellent written and verbal communication skills in English
- Strong organizational multitasking time-management and document-management skills
- High levels of professionalism discretion and confidentiality
- Arabic language proficiency is an advantage
Bachelor s degree in Business Administration, Management, or a related field. Minimum 5+ years of experience as an Executive Secretary or Executive Assistant supporting C-level or senior management. Advanced proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook. Excellent written and verbal communication skills in English. Strong organizational, multitasking, time-management, and document-management skills. High levels of professionalism, discretion, and confidentiality.
Arabic language proficiency is an advantage.
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