Project Administrator – Tendering & Contracts

Responsibilities

• Manage the preparation, submission, and follow-up of tenders, quotations, and commercial proposals.
• Coordinate with clients, consultants, and subcontractors regarding project requirements and tender clarifications.
• Handle all project-related NOCs and authority approvals (RTA, DEWA, Dubai Municipality, DP World, etc.).
• Maintain and update tender logs, project records, contracts, and correspondence.
• Assist in the preparation of BOQs, cost estimates, and supporting tender documentation.
• Liaise with subcontractors and suppliers to obtain quotations and ensure timely submissions.
• Review contract documents and monitor contractual obligations, variations, and extensions of time.
• Coordinate with the engineering and operations teams to collect technical and commercial inputs for tenders.
• Track project milestones, approvals, and deliverables to ensure compliance with client requirements.
• Attend meetings with clients, consultants, and subcontractors as required and prepare meeting minutes.
• Ensure all project documentation is maintained in accordance with company procedures and quality standards.
• Follow up on payments, invoices, and commercial matters with clients and subcontractors.
• Support management in identifying and pursuing new business opportunities.
• Prepare weekly and monthly reports on tender status, project progress, and pending approvals.
• Ensure confidentiality and accuracy of all company and project-related information.
• Perform other duties as assigned by the management to support business operations and project execution.

• Bachelor's Degree in Business Administration, Civil Engineering, Construction Management, Law, or a related field.
• Minimum 3–5 years of experience in Project Administration, Tendering, and Contract Management within the UAE construction industry.
• Proven experience in handling tender submissions, contract administration, and project documentation.
• Familiarity with UAE authority procedures and NOC processes (RTA, DEWA, Dubai Municipality, DP World, and other relevant authorities).
• Strong understanding of procurement processes, contract management principles, and the complete project lifecycle.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
• Experience in preparing BOQs, quotations, commercial proposals, and subcontractor agreements.
• Excellent communication, negotiation, and stakeholder management skills.
• Ability to coordinate effectively with clients, consultants, subcontractors, and internal teams.
• Strong organizational skills with the ability to manage multiple tasks and meet strict deadlines.
• Knowledge of construction contracts, variations, claims, and project compliance requirements.
• UAE driving license will be an added advantage.
• Immediate availability or short notice period is preferred.