Senior Officer - Logistics

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

Plan and coordinate the mobilization and demobilization of project materials, plant, and equipment from vendors' facilities to project locations in accordance with approved logistics plans, project schedules, required-on-site dates, applicable regulations, and budget requirements.

• Gather information from project execution, procurement, expediting, vendors, clients, and site teams to prepare and maintain the detailed project logistics plan.
• Coordinate with project, procurement, expediting, shipping, and site construction teams to ensure materials, plant, and equipment are mobilized and demobilized in line with project schedules and required-on-site (ROS) dates.
• Develop and regularly update look-ahead shipping, customs-clearance, and delivery plans for each shipment.
• Coordinate shipment priorities and urgent requirements with the site team and communicate them to the relevant freight forwarder, customs-clearance agent, and office stakeholders.
• Plan cargo consolidation wherever practicable without adversely affecting delivery schedules or project priorities.
• Coordinate with local suppliers to support on-time delivery of materials and equipment.
• Freight Procurement, Routing, and Cost Control
• Support the selection of freight forwarders and shipping contractors by preparing requests for quotation (RFQs), obtaining offers, preparing bid tabulations, participating in evaluations, and recommending suitable service providers in accordance with delegated authority.
• Coordinate with vendors and logistics service providers to identify suitable and cost-effective transport routes for materials, plant, and machinery.
• Issue collection instructions to freight forwarders and shipping contractors in accordance with approved collection schedules.
• Monitor freight costs against approved budgets, investigate variances, and provide timely cost and status updates.
• Prepare freight-cost estimates and logistics execution-plan inputs for tenders and proposals.
• Shipment Execution, Customs, and Documentation
• Coordinate with vendors to obtain complete and accurate shipping documentation that complies with contractual requirements and the destination country's customs regulations.
• Receive, verify, record, and forward original shipping documents to the appointed customs-clearance agent within the required timeframe.
• Track shipments from collection through customs clearance and final delivery, escalating actual or potential delays and implementing recovery actions where required.
• Coordinate with site teams, customs-clearance agents, and freight forwarders for loading, unloading, storage, and the return of empty containers.
• Maintain accurate shipment records and update the Material Management System, shipping module, and status reports.
• Cargo Condition, Claims, and Service-Provider Performance
• Report overages, shortages, and damages and issue the applicable overage, shortage, and damage (OS&D) report.
• Recommend corrective action when cargo is received with damaged or inadequate packing.
• Maintain damage records and prepare cargo-insurance declarations and…