Purchasing & Supply Planning Manager

This Full time on site position offers great opportunities for career growth.

Company: TMT Group

Location:

UAE

Employment Type:

Full-Time Department:
Purchasing / Supply Chain

TMT Group is looking for an experienced Purchasing   Supply Planning Manager to take ownership of procurement, supplier management, inventory planning, project demand, manufacturing requirements, ERP purchasing data, and forward purchasing plans. This is not a basic Purchase Order processing role. The company is currently improving its ERP system, data migration, purchasing controls, inventory planning, and operational procedures. We need someone who can analyze demand and stock, identify shortages before they occur, control purchasing costs, improve supplier performance, audit ERP data, and build proper purchasing systems and processes.

• Manage the complete purchasing and procurement cycle.
• Review daily purchasing requirements across companies, warehouses, projects, departments, and manufacturing.
• Analyze Sales Orders, customer projects, warehouse requirements, safety stock, and manufacturing demand.
• Review current stock, reserved stock, open POs, expected arrivals, and projected stock availability before purchasing.
• Prepare RFQs and supplier inquiries.
• Collect, analyze, and compare supplier quotations.
• Negotiate pricing, payment terms, delivery schedules, freight terms, and commercial conditions.
• Prepare and manage Purchase Orders in ERP.
• Ensure required management approvals are obtained.
• Coordinate Proforma Invoices, advance payments, and balance payments with Finance.
• Monitor supplier production, shipments, delivery schedules, and overdue POs.
• Track partial deliveries and pending quantities.
• Maintain accurate supplier master data, lead times, commercial terms, and purchasing history.
• Monitor purchase-price changes and supplier performance.
• Coordinate with Finance, Warehouse, Inventory, Manufacturing, Sales, and management.
• Identify stock shortages, long lead-time items, slow-moving stock, and excessive inventory.
• Prepare weekly and monthly purchasing priorities.
• Prepare purchasing forecasts and forward supply plans.
• Monitor ERP purchasing transactions and investigate errors.
• Maintain purchasing SOPs, controls, documentation, and audit trails.
• Train purchasing staff on correct ERP procedures.

The purchasing plan must consider:

• Current and available stock
• Reserved stock
• Open Sales Orders
• Customer/project requirements
• Manufacturing requirements
• Safety stock
• Historical consumption
• Open Purchase Orders
• Supplier lead times
• Shipping lead times
• Expected arrivals
• Slow-moving and non-moving stock
• Cash availability
• Supplier payment terms

The objective is to maintain the right stock availability while reducing both stock shortages and unnecessary overstocking.

A major part of this position will involve ERPNext implementation, purchasing-data cleanup, and migration verification.

• Audit migrated supplier records and historical purchasing data.
• Verify supplier codes, names, VAT/tax information, terms, and addresses.
• Audit migrated purchase prices.
• Identify duplicate or incorrect supplier records.
• Validate item codes, descriptions, UOMs, and purchasing information.
• Review migrated Purchase Orders and purchase transactions.
• Reconcile purchasing data with Finance and Inventory.
• Maintain migration review and reconciliation files.
• Monitor new ERP purchasing activity and workflow compliance.
• Identify missing controls and recommend ERP improvements.

• Strong purchasing/procurement experience.
• Previous experience as a Purchase Manager, Procurement Manager, Senior Buyer, Supply Chain Manager, or similar.
• Strong ERP experience; ERPNext experience is highly preferred.
• Experience in inventory planning and replenishment.
• Strong supplier management and negotiation skills.
• Experience with import purchasing.
• Experience purchasing from China or other international suppliers is highly preferred.
• Good understanding of freight, shipping, and supplier lead times.
• Manufacturing/raw-material purchasing experience is highly preferred.
• Project-based purchasing experience is an advantage.
• Experience with ERP…