Clerk of Courts - Office Specialist

Posted Monday, December 29, 2025 at 7:00 AM | Expires Tuesday, January 13, 2026 at 6:59 AM

Shawano County is organized according to Chapter 59 of the Wisconsin Statutes. The following is the County’s Mission Statement and Policy on Quality:

“The primary mission of Shawano County is to provide all County citizens with cost-effective, prompt and high-quality County services. Quality is the extent to which a product or service conforms to requirements and meets or exceeds customer expectations.”

It is the policy of Shawano County to recruit and select the most qualified persons for positions in the County's service. Recruitment and selection shall be conducted in an affirmative manner which ensures open competition and provides equal employment opportunity as protected by state or federal law. If you need any accommodations during the recruitment or employment process because of a disability, please notify Human Resources to ensure appropriate accommodations can be made.

• Paid Time Off – Earn just under 5 weeks in your first year when working 40 hours/week
• Nine (9) Paid Holidays
• Health Insurance including vision coverage with option of a high or low deductible health insurance plan.
• County‑funded Health Reimbursement Account or HSA depending on health plan selection.
• Prescription Drug Plan
• Gym Membership Discounts
• Dependent Flexible Spending Account
• Dental Insurance
• Long and Short‑Term Disability
• Critical Illness and Accident Insurance
• Employee Assistance Program
• Life Insurance
• State Pension Plan
• Deferred Compensation (457) Retirement Plans

• Paid Time Off
• Paid Holidays
• Life Insurance
• State Pension Plan
• Gym Membership Discounts
• Employee Assistance Program

Under general supervision, performs a variety of complex administrative and accounting activities related to criminal, traffic, forfeiture and civil court files and reports; familiarity with the functions, procedures and subject matter of the entire Clerk of Courts office; frequently exercises initiative and judgment in applying procedures in both routine and non‑routine situations; expected to perform relatively independently; deputized for the purpose of clerking court proceedings, administering oaths to witnesses, jurors and bailiffs and signing legal documents and/or court orders.

• Answer phone calls, receipt fine and fee payments, calendaring, answer questions and provide written information to walk‑in customers, assist other departments with related court issues, composing correspondence, case setup, filing and process mail.
• Attend educational seminars.
• Maintain confidentiality and discretion.
• Prepare files by having all necessary documents available for hearings.
• Take concise minutes of court hearing and prepare documents to accurately reflect the Judge’s decisions:
  • Bail Bonds with conditions
  • Judgments of Conviction
  • Pre‑sentence Investigation data
  • Assessments
  • Revocations/Suspensions
  • Civil Judgments
  • Evictions
  • Writs
  • Final Divorce Judgments
• After preparation of court orders and notices disseminate them to the appropriate agencies: jail, prison, probation, DOT counsel or defendants.
• Administers Oaths.
• Knowledge of statutory requirements and recognize errors in legal documents.
• Cross‑trained to assist in all case types during vacations and busy court schedules.
• Miscellaneous duties include jury management, passport processing (requires certification) and purging court records.
• Scan court files on a daily basis.
• Other duties as assigned.

• Associate’s degree in Legal, Administrative Assistant or Accounting.
• Requires 2 years of office experience, knowledge of office practices and procedures; knowledge of business English and legal terminology (preferably some experience as a legal secretary or paralegal). Also requires a minimum of one (1) year of bookkeeping or accounting experience.