Senior Administrative Assistant

Job Posting

Agency Information:

The purpose of the Kansas Board of Cosmetology is to protect the health and safety of consumers by licensing and providing oversite to all of the cosmetology, body art, and tanning professions.

About the Position

* Who can apply:
Anyone

* Classified/Unclassified Service:
Unclassified

* Full-Time/Part-Time:
Full-Time

* Work Schedule:

8AM - 5PM

* Eligible to Receive Benefits:
Yes

* Veterans' Preference Eligible:
Yes

* Final date to receive applications:
Open Until Filled

Compensation:

* Hourly Pay: $18.00 - $20.00

* Note:

Salary can vary depending upon education, experience, or qualifications.

Employment Benefits:

* Comprehensive medical, mental, dental, vision, and additional coverage

* Sick & Vacation leave

* Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

* Paid State Holidays (designated by the Governor annually)

* Fitness Centers in select locations

* Employee discounts with the STAR Program

* Retirement and deferred compensation programs

Visit the Employee Benefits page for more information

Job Description:

Front Office Management

Opens and sorts all incoming office mail and completes a mail money log. Manages office appointments, office email, visitors, general inquires, forwarding calls and the office calendar. Assist with researching and resolving online access issues. Maintains contact cards for agency and board members. Requests and updates contact information for other state boards. Tracks and receives all office deliveries and supply requests.

Prepares and submits office supply requests to the Assistant Director. Monitors and maintains office supply storage area.

Licensure Maintenance

Responsible for receiving and maintaining all education documents including pulling exams, scanning high school transcripts and inserting into database, may assist with uploading all training documents.

Other Duties as Assigned

Primary support to Licensing Director. Provides support to Senior Administrative Assistant that processes practitioner renewals and printing of renewed licenses. Completes miscellaneous duties as assigned by the supervisor, executive director, or board members.

Compliance Outreach and Newsletter Contribution

Performs proactive outreach to licensees and businesses by phone and email to encourage compliance and answer questions. Logs outreach activities and reports results. Contributes insights and compliance tips from check-ins to the agency newsletter.

Post Card Renewals

Sending postcard renewal reminders to practitioners and establishments to prompt timely license renewals.

50 Years of Service Recognition Program

Responsible for organizing the recognition program for licensees. This includes selection,preparation of the award letter, creation of the award certificate, and submitting to the Newsletter editor.

Minimum Qualifications

One year of experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency.

Prefer one year of experience.

Special knowledge, skills and abilities

High level of organizational and communication skills. Skill in critical thinking and decision making. Ability to interpret laws and regulations. Ability to establish and maintain effective working relationships with associates and the public. Ability to communicate effectively both verbally and in writing. Ability to work independently. Ability to develop and maintain efficient workplace procedures and desk processing.

Post Offer Requirement:

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at .

Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

Recruiter Contact Information:

Name:
Sarah Aasen

Email:
Sarah.

Aasen

Mailing Address: 915 SW Harrison Street, Suite 260, Topeka, KS 66612

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