Senior Administrative Assistant

Job Posting

Senior Administrative Assistant

Job Opening  #: 218775

Location:

Topeka / Shawnee County

Job Posting Closes:
Open Until Filled

Kansas Highway Patrol www.

KHPJobs.org

About the Position:

* Who can apply:
Anyone (External)

* Classified/Unclassified Service:
Classified

* Full/Part-time:
Full-Time

* Work Schedule:

8:00a - 5:00p

* Eligible to Receive Benefits:
Yes

* Veteran's Preference Eligible:
Yes

Compensation:

* Hourly Pay Range: $ 15.75 - $ 17.39

Employment Benefits:

* Comprehensive medical, mental, dental, vision, and additional coverage

* Sick & Vacation leave

* Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

* Paid State Holidays (designated by the Governor annually)

* Fitness Centers in select locations

* Employee discounts with the STAR Program

* Retirement and deferred compensation programs

* Kansas Highway Patrol has both KPERS and KP&F eligible positions. If you have retired, you will have a waiting period before you can go back to work for a KPERS/ KP&F employer.

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities:

Position Summary:

Incumbent receives, reviews, and verifies in the SMART system Troop VISA (BPC) monthly statements for accuracy and completeness, under strict deadlines. Incumbent is the main contact person for this troop for questions regarding VISA procedures and BPC card issuance. Responds to requests for individual receipts from accounting. Maintains p-card files and ensures current policies are being followed.

Incumbent forwards necessary reports and NTA's to respective district courts and agency personnel as needed. Incumbent will update hard copies of the agency policy and procedure manual, to remain in compliance with agency COOP plans.

Utilizes informed resources to answer and discuss issues and questions received from the public concerning the law, regulations, road, and weather information, among other topics; in order to provide public information services by discussing issues and questions clearly and concisely in writing, in person, and on the telephone. Places and logs outgoing calls for troop staff and others. Screens calls for referral to the appropriate person with the agency and/or outside agencies to handle specific questions, tasks, or emergencies.

Receives and disseminates daily mail.

Maintains records and files personnel information, correspondence, leave reports, subpoenas, training reports, requisition, and other documents in order to assure ready access to these documents. Knowledge of proper records retention information and filing procedures are used.

Incumbent maintains a log of all incoming local, state and federal subpoenas for troop personnel and disseminates that information to the appropriate individuals.

Maintains spreadsheets and maps of injury and fatality accidents occurring within the Troop. This information is made available to all agency employees and is used to determine enforcement efforts by the uniformed personnel with impacts public safety.

Incumbent assists in issuance of troop requisitions, travel authorizations, and expense reports as requested. Assists GHQ staff with locating lost receipts and forwarding them to the proper personnel. Assists in typing various correspondence, reports, and forms in order to provide an accurate and professional portrayal of events that effect personnel by operating computer and/or other office equipment. Operates copier, scanner, and calculator in order to accomplish various tasks involving this equipment.

For a full position description email request to KHP.Career , please include the Job  #.

Qualifications:

Education:

High School Diploma or GED equivalent.

Licensing & Certification:
Valid Driver's License.

Ability to obtain Notary Public license.

Necessary

Special Requirements :
Ability to speak clearly and concisely in person and on the telephone. Ability to establish and maintain effective working relationships. Ability to communicate effectively, verbally and in writing, with fellow employees and the general public. Proficient with Microsoft Windows, and Excel software programs. Listen, comprehend and respond to fellow employees and general public via telephone or in person. Ability to complete, basic mathematical calculations, proofread accurately, multi-task, read and write comprehensively.

Minimum Requirements:

One year of experience in general office, clerical, and administrative support work.

Post-Offer, Pre-employment Requirements:
Must submit to and pass a thorough background investigation, including fingerprints.

Ability to sit, walk, stand, stretch, twist, reach out with body, arms and legs; listen, comprehend, respond, speak clearly and concisely in writing, in person, and on the telephone; repeatedly bend, stoop, lift lightweight materials up to 30 lbs, sit for long periods of time, move in confined areas, and perform repetitive motions with one or more extremity

Persons applying for positions with KHP will be subject to background investigation,…