Accounting Specialist

Job Posting

Important Recruitment Information for this vacancy:

* Job Posting is open until filled

Governor's Office

(Use the "Apply for this Job" box below)..gov

About the Position:

* Who can apply:
Anyone

* Classified/Unclassified Service:
Unclassified

* Full/Part-time:
Full-Time

* Regular/Temporary:
Regular

* FLSA Status:
Non-Exempt

* Work Schedule:

Monday-Friday 8:00 am to 5:00 pm

* Eligible to Receive Benefits:
Yes

* Veterans' Preference Eligible:
Yes

Compensation:

* Hourly Salary Range: $21.63

* Annual Salary Range: $45,000.00

Note:

Salary can vary depending upon education, experience, or qualifications.

Employment Benefits:

* First day of employment coverage under the State Employee Health Plan (SEHP) for medical and prescription drug coverage and dental plan.

* Additional voluntary options including vision, hospital indemnity, accident and critical illness insurance plans and flexible spending accounts.

* SEHP members and their covered family members have access to the Health Quest Health Center at 9th and Kansas Avenue in Topeka for in person and virtual health care services.

* Sick & Vacation leave

* Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

* Paid State Holidays (designated by the Governor annually)

* Employee discounts with the STAR Program

* Retirement and deferred compensation programs

Visit the Employee Benefits page for more information

Position Summary & Responsibilities:

The Kelly-Toland Administration (the "Administration") seeks to create an inclusive and collaborative environment where hardworking, energetic and talented individuals work together, on behalf of the people of Kansas, to make our state the best place to live, work and raise a family.

Position Summary

The Accounting Specialist (the "specialist") advances the Administration's priorities and values by serving in a critical role for the Governor and the Chief Operating Officer (COO). The position performs paraprofessional accounting work in the maintenance, review and reconciliation of financial records to ensure compliance with accepted accounting principles and standards. Work may involve performing a wide variety of routine accounting and bookkeeping tasks in an agency with limited fiscal programs, participating in the work of a unit within a centralized accounting operation, or acting as an assistant to the COO or Chief of Staff (COS) in the supervision of a phase of a larger fiscal operation.

The specialist also helps maintain the office's purchasing cards (e.g. 'P-Cards'), fleet cards, K-Tags and ensures prompt payment and accounting of all bills and invoices.

The coordinator is based in the Governor's executive offices in the statehouse, Topeka, Kansas, and reports to the COO.

Core Responsibilities:

* Maintains the office's day-to-day financial records by reviewing budget information, purchase requisitions, vouchers, receipts and other documents.

* Enters data onto computer spreadsheets, ledgers, worksheets and other forms and helps coordinate, as applicable, between the Division of Budget (DOB), State Service Center or the Department of Administration (DOA) to maintain accurate and updated financials.

* Compares data contained in a variety of financial records in order to detect errors/discrepancies.

* Reconciles accounts/records and extracts and compiles information from records as required.

* Monitors budgets by reviewing fund balances and reporting overages and shortages to supervisors, the COO and the COS.

* Assists the COS in budget preparation by compiling necessary information manually or by using computer-based records pertaining to budgets, accounts, inventories and other financial operations.

* Completes forms or writes narrative reports, as necessary, and prepares financial information for COO and COS.

* Coordinates accounts payable activities with the purchasing function; reviews transactions for documentation of obligation, payment authorization, timely payment, and accurate recording; confers with vendors.

* Monitors grant budgets and fiscal records; informs other agency employees about accounting procedures, policies, rules and regulations; clarifies federal and state policies and procedures.

* Assists…