Payroll Specialist

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Reporting to the Human Resources Manager, this role is responsible for timely and accurate processing of the weekly payroll, monthly benefit reconciliation, payroll month‑end processing with the Accounting department, and payroll year‑end tasks and reporting for all DI Holdings companies. The Human Resources Specialist independently exercises judgment and discretion daily through ongoing competence, accuracy, and analytical skills. Being the go‑to payroll expert and advisor is vital to be successful in this role.

This is a full‑time, in‑office role in our Overland Park, Kansas office.

DI exists to relieve the world of mediocre experiences and to create remarkable ones. Our people make the remarkable possible through an unwavering display of uncommon commitment each day.

• Accurately administers and manages the payroll system for DI Holdings companies, including:
  • Makes all payroll journal entries in designated accounting software
  • Address, title, salary and hourly pay changes, incentives and commissions, 401(k) contribution changes, 401(k) loans, credit card loans, etc.
  • Employee tax withholding changes including federal, state, and local and state tax set‑up
  • Health Savings Account information including account entry, contribution changes, quarterly match, and monitoring of annual contribution amounts with payroll provider to ensure annual maximum IRS amount is not exceeded by employee
  • Follows and calculates all wage garnishment requests or judgments when received
  • Troubleshoots questions regarding paychecks, with holdings/deductions, wage adjustments, PTO, etc.
• Collaborates with the Talent Management team to ensure new hires are accurately set up in payroll system with all necessary fields including direct deposit, wage verification, I‑9 information, supplemental allowances, taxes, supervisors, PTO, etc.
• Skilled in generating HRIS reports to deliver key information and support employee recognition programs (e.g., service anniversaries).
• Before each payroll, ensures hours (regular, OT, Shift Diff, Prevailing Wage), benefit premiums, salary changes, PTO, etc. have been processed. Prior to providing the weekly payroll register for final check, it should be reviewed by the HR Specialist to ensure all entries and data on the register are accurate.
• Reviews Personnel Action Forms to verify they have been processed and data has transferred or been entered correctly in each weekly payroll.
• Processes quarterly GGOB bonus payroll on communicated dates.
• Performs accurate and timely monthly, quarterly, and year‑end reporting as requested.
• Works with payroll provider to ensure annual employee withholding tax reports (W‑2) are accurate and distributed by January deadline.
• Works with payroll provider to provide accurate ACA reporting annually.
• Ensures PTO hours are accurate and tracking correctly for all employees.
• Manages Prevailing Wage payroll entry and reporting, and coordinates with respective Project Managers to ensure these wages are being entered timely and accurately.

• Reconciles and processes monthly invoicing and works with carriers and/or insurance broker regarding any discrepancies.
• Assist the HR Manager with coordinating and managing the annual benefits Open Enrollment process.
• Coordinates with HR Manager to ensure proper benefit deduction are set‑up for new hires, and terminated for separating employees.
• Manages retro benefit deductions for newly eligible employees and employees on FMLA or other unpaid leave. Ensures employee knows total amount owed and works with employee to create a payment plan to reimburse DI and monitors until retro deductions are paid in full.
• Enters reconciliation of benefits monthly into designated accounting software.
• Provides annual 401(k) Audit information accurately and in a timely manner to external consultant upon request. Responds in a timely manner during audit to answer questions and provide any additional information requested by external consultant.
• Enters benefit terminations into COBRA database within designated timeline and reconciles monthly payment…